Operations Executive (Civil Engineering Support)

Job Purpose

To support the planning, maintenance, upgrading, and operational readiness of the healthcare facility's infrastructure and building systems, ensuring a safe, compliant, and conducive environment for patients, visitors, and staff.

R****esponsibilities

1.      Facilities Maintenance and Operations

·         Assist in the day-to-day management of building and infrastructure maintenance works.

·         Conduct condition assessments of buildings, roads, drainage systems, and other infrastructure assets.

·         Investigate building defects, water seepage, structural concerns, and infrastructure failures.

·         Provide technical recommendations for repairs, upgrades, and replacement programmes.

2.      Project Management

·         Assist in the planning, coordination, and execution of infrastructure, renovation, upgrading, and asset enhancement projects within the healthcare facility.

·         Support the development of project scopes, technical requirements and specifications, cost estimates, and project schedules.

·         Participate in feasibility studies, site assessments, and technical evaluations for proposed projects.

·         Coordinate project implementation activities to ensure completion within approved budget, timeline, and quality requirements.

·         Track project milestones and prepare progress reports for management.

3.      Contractor, Vendor, and Consultant Management

·         Manage consultants, contractors, and service providers throughout the project lifecycle.

·         Conduct regular project meetings and site inspections.

·         Monitor contractor performance, quality of work, and compliance with project requirements.

·         Resolve project issues, disputes, and technical challenges in a timely manner.

·         Ensure proper testing, commissioning, and handover of completed projects.

Asset & Infrastructure Management

·         Maintain records of building assets, infrastructure systems, and maintenance history.

·         Assist in technical condition assessments and lifecycle planning of infrastructure assets.

·         Support inventory management of maintenance materials and equipment.

·         Update asset databases and maintenance management systems.

Regulatory Compliance & Safety

·      Assist in ensuring compliance with relevant building regulations, fire safety requirements, and healthcare facility standards.

·      Participate in workplace safety inspections and risk assessments.

·      Support audits, inspections, and accreditation exercises.

Emergency Response Support

·         Participate in facility emergency preparedness and business continuity activities.

·         Assist in technical support and coordinating infrastructure-related emergency repairs and recovery works.

·         Technical support for incident investigations involving building or infrastructure defects.

7.      Administration

·         Generate monthly reports on maintenance activities and project status.

·         Any ad-hoc duties assigned

Requirements

·         Degree in Civil, Mechanical, Electrical Engineering or relevant FM discipline.

·         Fire Safety Manager, Safety Manager or Project Manager Certification or Greenmark Manager will be an added advantage.

·         Proficiency in AutoCAD and Microsoft Office is required. Experience in MS Project, BIM (Revit/Navisworks), and facilities management systems (e.g. Maximo or equivalent) will be advantageous.

·         Fresh Degree holder in Civil Engineering / minimum 8 years of experience for diploma holders.

·         Possess strong analytical and organisational skills with the ability to work independently and willing to go the extra mile to reach challenging goals within very tight timelines.

·         Possess good interpersonal skills.

·         Good communication skills in both verbal and written.

·         Ability to work collaboratively in a matrix team.

·         Proficiency in MS Office (Excel and Powerpoint) is a must.

·         Ability to work under pressure in a complex environment.