Operations Executive

About the role

We are seeking an experienced, proactive, and detail-oriented School Operations Manager to oversee the non-instructional, operational execution of our school campus. In this role, you will be the backbone of our daily campus operations—managing facilities, campus logistics, health and safety protocols, vendor relationships, budget allocations, and administrative systems. You will work closely with school leadership, instructional staff, and external partners to ensure a safe, efficient, and welcoming learning environment that enables teachers to focus on teaching and students to focus on learning.

Key responsibilities

• Oversee non-instructional daily routines, including arrival/dismissal logistics, student transportation, meal service, and facility scheduling.
• Manage main office staff, front-desk customer service, and administrative support systems.
• Manage main campus management software, inventory tracking systems, and operational supply purchasing.
• Coordinate logistics for school-wide events, field trips, testing days, parent-teacher conferences, and assemblies.
• Serve as the primary liaison with facility management, custodial teams, and maintenance contractors to keep the campus clean, functional, and safe.
• Develop, implement, and audit school-wide health, safety, and emergency response plans (fire drills, lockdown protocols, first aid).
• Ensure full compliance with federal, state, and local regulatory requirements, including OSHA, public health guidelines, building codes, and education department standards.
• Conduct regular facility walk-throughs to identify and resolve maintenance issues or safety hazards proactively.
• Oversee campus-level operational budget tracking, expense reporting, and petty cash administration.
• Manage third-party vendor relationships (janitorial, catering, security, IT support, transportation), evaluating performance and negotiating service agreements.

About you

• Bachelor's degree in Business Administration, Educational Leadership, Public Administration, Operations Management, or a related field (or equivalent practical experience).
• 3–5+ years of operational or facility management experience, preferably in a K–12 school, charter network, higher education, or non-profit setting.
• Proficiency with school administrative software (e.g., PowerSchool, Infinite Campus), Google Workspace/Microsoft Office, and budget management tools.
• Familiarity with workplace safety protocols, facilities maintenance standards, and basic school compliance regulations.
• Strong ability to multi-task, prioritize under pressure, and resolve emergent campus challenges quickly.
• Excellent verbal and written communication skills for interacting with staff, students, parents, vendors, and community members.
• Meticulous attention to detail and systems-oriented thinking.
• Proven ability to build, support, and direct operational teams while creating an inclusive work environment.