Operations Executive

Operations Executive

We are on the lookout for dynamic individuals who are meticulous, self-driven, and result-

oriented, with a keen attitude and aptitude for learning. You must be able to work

independently, as well as be a good team player in a fast-paced environment.

If you:

• Are passionate about exhibitions or events

• Are curious about how empty halls are converted into colourful booths and

experiential zones

• Are interested in learning the planning and execution of events

We have a place for you!

Key responsibilities will include:

• Manage the full spectrum of operations activities for the assigned exhibition and/or

conference from pre-event planning and coordination to on-site execution

• Coordinate logistical elements of assigned exhibitions and/or conferences including

venue and vendor management, AV, décor, catering, security, accommodation,

transportation, registration, social events, freight forwarding and temp staffing

amongst others

• Prepare, manage and maintain the Online Exhibitor Portal (OEP)

• Develop and manage relationships with internal teams and external service

providers

• Supervise event setup, registration areas, logistics for designated events or specific

areas of responsibility

• Support budget planning by gathering quotes, tracking expenditures, processing

invoices, and raising purchase orders

• Supplier liaison and negotiating fees

• Recruit, train and supervise staff for on-site operation

• Post-event evaluation with service providers, officials and team members

Description of the relationships:

You will

• Report to the Senior Operations Manager and work synchronously with the

Singapore Operations team and local/Singapore Business Units

• Bridge communications between the suppliers and Business Units to successfully

deliver high quality events in tight time schedules

• This role works in direct contact with suppliers, negotiating, supervising and

working in close collaboration to ensure the success of the events

We’d love for you to

• Bachelor degree in any related field

• Fluent in verbal and written English• Possess 1 – 3 years of experience in professional event planning and execution,

including managing large-scale or complex events

• Have an excellent eye for details

• Have the ability to multitask and work within tight timelines

• Be technologically savvy and comfortable with using new tools or software

• Be able to collaborate in a team environment

• Be willing to work extended hours, including evenings and weekends, depending on

events needs

• Have a good personality and good human relations

• Ability to solve immediate problems