Operations Executive

Job Scope / Key Responsibilities

1. Corporate Screening Execution

●       Support onsite and offsite corporate health screening events

●       Assist in setup and teardown of screening stations

●       Ensure smooth execution according to schedule and client requirements

2. Operational Coordination

●       Coordinate daily operational activities across screening stations

●       Liaise with internal teams (eg.,sales doctors, admin) for workflow alignment

●       Ensure readiness of manpower, equipment, and materials

3. Patient Flow Management

●       Manage registration and patient movement during screenings

●       Direct patients to appropriate stations efficiently

●       Monitor waiting times and escalate delays

4. Administrative Support

●       Handle registration, data entry, and documentation

●       Ensure accuracy of patient records and screening forms

●       Support report processing and tracking

5. Logistics & Inventory Support

●       Prepare and transport equipment and consumables for screening events

●       Track inventory usage and report replenishment needs

●       Ensure proper storage and handling of supplies

6. Client & Onsite Coordination

●       Assist in coordinating with corporate clients during screening events

●       Ensure client requirements are met on-site

●       Provide basic support for client queries during execution

7. Compliance & SOP Adherence

●       Follow operational SOPs and healthcare guidelines

●       Ensure proper handling of confidential patient information (PDPA)

●       Support audit preparation and compliance checks

8. Team Support

●       Work closely with operations managers and team members

●       Support senior staff during large-scale screening events

●       Assist in continuous improvement of workflows

●       Support coordination and execution of home screening projects, including scheduling, logistics, operational follow-up, and handling emails and phone inquiries as needed

●       May be developed to take on Project Leader responsibilities based on readiness and experience