Operations Executive

About Us:

Stolz is the sole distributor for Marley cooling towers in Singapore and Thailand. As our regional footprint expands across Singapore, Malaysia and Thailand, we are dedicated to building seamless operational links between our corporate functions and installation facilities. To support our growth, we are seeking a highly organised, proactive and versatile Operations & Admin Executive. Based at our Johor factory in Jalan Seelong, this pivotal role will spearhead general office administration, logistics and on-the-ground operational support.

Job Summary:

As the core operational anchor of our JB facility, you will bridge the gap for logistics tracking, and local factory operations. This hybrid executive role requires a sharp, independent individual who can manage general office overheads, coordinate with local Malaysian authorities, handle freight/customs documentation, and report directly back to the Singapore headquarters.

Key Responsibilities:

1. Logistics & Customs Execution

• Freight Management: Source freight forwarders for shipments to Singapore, Malaysia and Thailand, compile competitive shipping quotes, and manage cross-border delivery between Singapore and Malaysia.
• Customs & Compliance: Draft and execute inbound/outbound freight documentation (including K2 permits and FORM E).

2. Inventory Control, Tooling & Asset Management

• Inbound Inspection & Quality: Inspect incoming components against Bill of Quantities (BQ) checklists, compile packing lists, and flag/report defective or missing items.
• Tool Room & Consumables Management: Oversee the tool room sign-in/sign-out registry and maintain stock levels for factory floor consumables, hardware spares, and PPE.

3. Factory Safety, Equipment Maintenance & Site Liaison

• Equipment Maintenance: Schedule and supervise routine servicing for heavy equipment (overhead cranes, forklifts, etc.) and manage service provider contracts.
• Engineering Alignment: Serve as the primary on-site liaison to ensure factory workers adhere to engineering installation guidelines while maintaining clear delivery and site access.

4. Production Quality & Operations Support

• Workforce Administration: Audit daily timesheets, track worker overtime hours, and support overall shop-floor administrative operations.
• Production Quality Control: Inspect worker assembly quality and raw material standards to ensure compliance with operational requirements.

5. Procurement & Supplier Management

• Purchasing: Source materials, components, tools, consumables and PPE; obtain quotations and negotiate pricing and lead times.
• Order & Supplier Management: Prepare and track purchase orders, monitor deliveries, and maintain supplier relationships.

Requirements:

• Education: Degree in Business Administration, Logistics, Supply Chain, Engineering, or a related field.

• Experience: Minimum 2–3 years of experience working in an office administration role, ideally within an industrial factory, engineering setup, or manufacturing environment.

• Skills:

  • Prior exposure dealing with cross-border logistics (Singapore-Malaysia customs paperwork, K2 permits, and transport arrangements) is highly preferred.
  • Familiarity with Malaysian statutory bodies (DOSH, JKKP, Bomba) or local council (MPKU) documentation is an added advantage.
  • Strong proficiency in Microsoft Office suite (Word, Excel) for inventory tracking and reporting.

• Attributes: Highly organized, strong problem-solving mindset, capable of multitasking between office work and factory floor coordination, and comfortable working with minimal direct local supervision.

• Language: Fluency in written and spoken English is a must.

• Computer Literacy: Proficiency in Microsoft 365 (Word, Excel, Powerpoint, Outlook, Teams) is required.

Benefits & Statutory Compliance:

• Competitive Salary: Commensurate with experience.
• Full Statutory Contributions: Complete employer contributions for EPF (13%), SOCSO and EIS in strict accordance with Malaysian regulations.
• Leave Entitlements: Statutory annual leave, paid medical/sick leave, hospitalisation leave, and comprehensive parental leave allocations.