Operations Executive

We are seeking a proactive and hands-on Operations Executive to manage workforce planning, operational arrangements, and daily coordination activities. This role plays an important part in ensuring smooth workforce operations by managing schedules, coordinating internal teams, resolving operational challenges, and supporting continuous improvement initiatives. If you enjoy problem-solving, organising people and processes, and working in a fast-paced environment, this is a great opportunity to grow your operations career.

Job Description

• Arrange and coordinate FOMEMA medical examinations for foreign workers.

• Prepare and submit required documents for FOMEMA registration and medical screening.

• Monitor FOMEMA appointment dates, medical results, and follow-up requirements.

• Coordinate with clinics, FOMEMA, and relevant agencies regarding medical examination matters.

• Manage the timely renewal of workers' permits, special passes, and check-out memos while ensuring accuracy and compliance.

• Monitor permit expiry dates and follow up on FOMEMA & renewal status to avoid delays or penalties.

• Maintain accurate records of workers’ passports, permits, FOMEMA results, and renewal documents.

• Coordinate with insurance company or agent regarding policy applications, renewals, claims, and related documentation.

• Provide day-to-day administrative support to ensure efficient office operations.

• Prepare and maintain weekly reports for internal monitoring and management.

• Maintain accurate documentation and filing of employee-related records.

• Perform other administrative and ad-hoc tasks as assigned by the supervisor.

Job Requirements

• Diploma or Bachelor's Degree in any field.
• Minimum 1-2 years of relevant experience in operations, preferably in manpower outsourcing, logistics, facility management, security services, or related industries.
• Experience handling FOMEMA medical examination arrangements is an added advantage.
• Strong coordination, communication, and problem-solving skills.
• Able to work independently, manage multiple priorities, and perform well in a fast-paced environment.
• Proficient in Microsoft Office applications.
• Good command of English and Bahasa Malaysia. Mandarin proficiency will be an added advantage.
• Willing to be based in Subang Jaya, Selangor.