Operations Executive

Job Purpose:

The Operations Executive ensures the smooth and efficient running of day-to-day operations in Qatar. The role

coordinates between clients, suppliers, internal teams and government authorities, and requires fluent Arabic to

manage official documentation, approvals and stakeholder communication.

Key Responsibilities:

• Daily operations: Coordinate and monitor day-to-day operational activities to ensure services are

delivered on time and to the required standard.

• Client & supplier coordination: Act as a point of contact for customers, suppliers and subcontractors in

Arabic and English, resolving queries promptly.

• Government liaison: Handle documentation and follow-up with Qatari ministries and authorities, and

manage license, permit and registration renewals.

• Scheduling & resources: Plan schedules, allocate resources and track job progress to meet deadlines.
• Documentation & records: Prepare and maintain purchase orders, delivery notes, contracts, invoicing

support documents and operational records.

• Reporting: Prepare daily, weekly and monthly operational reports and escalate issues to management.
• Compliance: Ensure adherence to company policies, quality standards and health, safety and

environment (HSE) requirements.

• Continuous improvement: Identify inefficiencies and support the implementation of process

improvements.

Key Performance Indicators:

• On-time delivery and job completion rate
• Accuracy and timeliness of documentation and reporting
• Customer satisfaction and complaint resolution time
• Compliance with licenses, permits and HSE requiremen

Desired Candidate Profile

Qualifications & Experience:

• Bachelor's degree or diploma in Business Administration, Logistics, Operations Management or a related

field.

• 2–4 years of experience in operations, administration or coordination, preferably in Qatar.
• Fluent Arabic and English, both written and spoken.
• Knowledge of Qatar government procedures and documentation (advantage).
• Valid Qatar driving license (preferred).

Key Skills & Competencies:

• Strong organizational and multitasking abilities
• Good command of MS Office, especially Excel; ERP experience is an advantage
• Clear, professional communication with clients and authorities
• Problem-solving mindset and attention to detail