Operations Executive

Operations Executive

LOCATION

Gurgaon

EXPERIENCE

1–3 Years

EMPLOYMENT TYPE

Contractual

Role Overvie****w

We are looking for a detail-oriented and proactive Operations Executive to support day-to-day Operations, Finance, MIS, ERP, and Inventory activities. The role will involve coordinating with multiple teams, maintaining accurate operational and financial records, preparing MIS reports, handling reconciliations, managing documentation, and ensuring timely closure of pending activities. The ideal candidate should have strong Excel, Finance, communication, and coordination skills with a process-oriented approach.

Key Responsibilities

Finance & MIS: Prepare MIS reports, perform ledger reconciliation, and compare Budget vs. PO vs. Actual Deployment Costs to identify variances. Prepare monthly performance reports for management review and highlight key cost deviations.

ERP & Project Operations: Manage and update project data in ERP systems, ensure accurate hardware mapping to projects in SAP, maintain records, support project transactions and hardware tracking, and coordinate with relevant teams to resolve data discrepancies.

Inventory & Reconciliation: Track hardware movement, maintain inventory records, conduct physical verification, and resolve reconciliation discrepancies.

Documentation & Claims: Manage operational documents and ensure timely submission and processing of team conveyance and reimbursement claims.

Stakeholder Coordination: Coordinate with Finance, Operations, Projects, Sales, Stores, and Field Teams for timely closure of activities.

Data & Reporting: Maintain accurate data in MS Excel and Google Sheets and prepare operational reports as required.

Process Improvement: Identify process gaps and support improvements to increase efficiency and accuracy.

Follow-up & Closure: Track pending activities, approvals, documentation, and action items until closure.

Required Skills

Strong proficiency in MS Office, including MS Excel, Word, PowerPoint, and Google Sheets.

Proficiency in VLOOKUP/XLOOKUP, Pivot Tables, Lookup Functions, Data Validation, and Conditional Formatting.

Good knowledge of Accounting & Finance processes.

Experience in Ledger Reconciliation and MIS Reporting.

Working knowledge of ERP systems such as SAP, Tally, Zoho, or similar platforms.

Strong documentation and record management skills.

Excellent email drafting and communication skills.

Good stakeholder coordination and follow-up skills.

Strong analytical and problem-solving abilities.

High attention to detail and accuracy.

Ability to manage multiple tasks and work effectively within deadlines.