Operations Executive

Job Title: Marine Operations Executive

Department: Operations

Industry: Marine / Maritime Services

Gender: Female

Job Summary

We are looking for a detail-oriented and organized Marine Operations Executive to support and coordinate daily marine operations, vessel schedules, crew movements, and operational documentation. The successful candidate will ensure smooth coordination between internal departments, clients, vessel operators, and relevant authorities while maintaining accurate records and timely follow-up on operational activities.

Key Responsibilities

• Coordinate daily marine operations and ensure timely execution of operational activities.
• Monitor vessel schedules, including arrival and departure dates, and maintain accurate vessel movement records.
• Coordinate crew joining and sign-off arrangements, ensuring all movements are properly documented.
• Communicate with ship owners, ship managers, agents, suppliers, and other relevant stakeholders.
• Prepare, maintain, and update operational documents, reports, and records.
• Follow up on vessel-related requirements, service requests, and operational deadlines.
• Assist in coordinating the delivery of marine safety equipment, spare parts, and other required supplies to vessels.
• Track pending operational tasks and ensure timely completion through effective follow-up.
• Maintain organized digital and physical filing systems for operational documents.
• Support the preparation of quotations, purchase requests, invoices, and other operational paperwork when required.
• Coordinate with the sales, service, logistics, and finance teams to ensure smooth workflow.
• Ensure compliance with company procedures and applicable maritime requirements.
• Perform other operational and administrative duties as assigned.

Job Requirements

• Bachelor’s degree in Business Administration, Logistics, Maritime Studies, or a related field.
• 1–3 years of experience in marine operations, shipping, logistics, or a similar administrative coordination role.
• Good command of written and spoken English.
• Strong organizational, communication, and follow-up skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.
• Good knowledge of Microsoft Office, particularly Excel and Outlook.
• Ability to work under pressure and meet deadlines.
• Previous experience in the marine industry or with ship owners, ship managers, or marine service providers is an advantage

Work Location: In person