Operations Executive

Operations Executive | Poly Pods Industries LLC

Location: Umm Al Quwain, UAE

Employment Type: Full-time, on-site

Reporting to: General Manager

Experience: 2–3 years

Availability: Immediate joiners preferred

Company Description Polypods specializes in designing and delivering high-quality modular and portable solutions built for durability, efficiency, and modern use. The company combines smart engineering, premium materials, and practical design to create custom-built cabins and modular structures for demanding environments. Polypods offers turnkey solutions, managing the full process from design to installation, with fast production and delivery timelines. Its space-efficient, modern layouts serve construction, events, commercial, and residential needs, providing cost-effective prefabricated systems without compromising quality.

Role Description The Operations Executive is a full-time, on-site role based in Umm Al Quwain, UAE, reporting to the General Manager. The role coordinates daily operational activities, tracks order progress and production schedules, and supports resource planning across projects. Working closely with Engineering, Production, Purchase, Stores, Logistics and Rentals, the Operations Executive follows up on agreed actions, identifies delays and resource constraints, and escalates issues requiring management attention. Responsibilities also include coordinating maintenance and service requirements, maintaining accurate documentation, preparing operational reports and recommending practical process improvements. Strong follow-up, communication and problem-solving skills are essential to support timely execution and alignment with project requirements.

Key Responsibilities

· Maintain the General Manager’s daily action tracker, covering priority orders, resource requirements, facilities and operational issues.

·      Coordinate with Engineering, Production, Purchase, Stores, Logistics and Rentals to collect verified progress updates and track agreed timelines.

·      Identify delays, resource constraints and overdue actions; escalate issues with clear ownership and proposed next steps.

·      Organise operational meetings, record decisions and follow up on agreed actions.

·      Coordinate approved equipment requirements, maintenance visits, facility repairs and service provider attendance with the relevant departments.

·      Maintain operational asset records, service requests and maintenance documentation.

·      Support rental workshop and site resource arrangements with the Rental Executive and production team.

·      Work with Administration on renewals and service requirements, and with QHSE on corrective action follow-ups.

·      Prepare weekly operational reports and suggest practical improvements to coordination, resource use and processes

Qualifications

·      2–3 years of experience in operations, project coordination or project management support, preferably within manufacturing, construction, modular buildings, engineering or field services.

·      A diploma or bachelor’s degree in Engineering, Operations Management, Business Administration or a related discipline is preferred.

·      Project management background, with practical skills in scheduling, action tracking, resource coordination and documentation.

·      Strong analytical and problem-solving skills to interpret operational data, identify constraints and recommend practical improvements.

·      Effective communication and interpersonal skills to coordinate across departments and liaise with suppliers, service providers and clients.

·      Proficiency in Microsoft Excel, Word and reporting tools; familiarity with ERP or project management software is an advantage.

·      Good written and spoken English, attention to detail and consistent follow-up skills.

·      Ability to manage competing priorities, maintain accurate records and adapt to changing project requirements.

·      Willingness to work full-time, on-site in Umm Al Quwain. Immediate availability is preferred.

Candidates currently available in the UAE and able to join immediately are encouraged to apply.

Please submit your updated CV, mentioning your current location, notice period, earliest joining date and expected salary here or by email to [email protected] with a Cc to [email protected]