Operations Manager

NESTORA COMMERCIAL INTERIORSJOB DESCRIPTIONPosition: Operations Manager

Department: Operations & Administration
Location: Kozhikode
Employment Type: Full-time
Reporting To: Management

Role Overview

The Manager – Operations will be responsible for managing the overall day-to-day operations of Nestora Commercial Interiors, including accounts coordination, HR & staff management, site operations, vendor coordination, payments and administrative activities.

Key Responsibilities

1. Operations Management

• Manage and coordinate daily business operations.
• Ensure smooth workflow between office, design and site teams.
• Monitor project progress and operational activities.
• Implement Management decisions and instructions.

2. Accounts & Finance

• Monitor daily financial transactions and expenses.
• Coordinate invoices, bills, receipts and payments.
• Maintain proper records of company expenses.
• Coordinate with accountant/CA for financial matters.
• Monitor outstanding payments and collections.

3. HR & Staff Management

• Monitor staff attendance, discipline and performance.
• Allocate duties and monitor task completion.
• Handle basic recruitment and onboarding coordination.
• Manage staff leave, attendance and related administrative matters.
• Address day-to-day staff issues and report major matters to Management.

4. Site Work Management

• Monitor ongoing interior projects and site activities.
• Coordinate with site supervisors, workers and contractors.
• Ensure work progresses according to approved timelines and requirements.
• Monitor material requirements, manpower and site-related issues.
• Report delays, issues and additional requirements to Management.

5. Vendor Management & Payments

• Coordinate with suppliers, contractors and service vendors.
• Verify bills and payment requirements.
• Maintain vendor payment schedules.
• Coordinate purchase requirements and deliveries.
• Negotiate and coordinate with vendors as directed by Management.

6. Office Administration

• Manage day-to-day office administration.
• Maintain company documents and records.
• Monitor office requirements and operational expenses.
• Ensure proper coordination between departments.

7. Reports & Management Support

• Prepare weekly and monthly operational reports.
• Prepare staff, expense, vendor payment and project status reports.
• Provide regular MIS and updates to Management.
• Identify operational issues and recommend improvements.

Key Skills & Requirements

• Minimum 2–3 years of experience in operations / administration / accounts / project coordination.
• Good knowledge of accounts and financial coordination.
• Strong staff and vendor management skills.
• Good understanding of interior/project site operations.
• Good communication and negotiation skills.
• Strong organizational and problem-solving ability.
• MS Office / Excel proficiency.
• Ability to work independently and take responsibility.

Key Performance Areas (KPIs)

• Smooth daily operations
• Project/site completion within timelines
• Staff productivity and discipline
• Accurate accounts & expense monitoring
• Timely vendor payments and coordination
• Cost control
• Quality and operational efficiency
• Timely submission of monthly reports

This is a responsible management position requiring strong ownership, coordination and accountability across the organization.

Pay: ₹15,306.92 - ₹38,626.24 per month

Work Location: In person