OPERATIONS PERSONAL ASSISTANT

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating complex diaries across multiple stakeholders
• Preparing comprehensive briefing documents, reports, and presentations for senior management
• Handling correspondence, including emails, letters, and internal communications with professionalism and discretion
• Organising and attending meetings, taking accurate minutes, and following up on action items
• Managing travel arrangements, including flights, accommodation, and itinerary planning
• Maintaining filing systems, databases, and records in both physical and digital formats
• Coordinating office administration tasks, including expense management and procurement
• Acting as a liaison between departments and external stakeholders to facilitate smooth operations
• Supporting project coordination and ensuring deadlines are met across operational initiatives
• Providing administrative support for company events, meetings, and special projects as required

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role within a fast-paced environment
• Excellent organisational skills with the ability to manage multiple priorities and deadlines simultaneously
• Outstanding communication skills, both written and verbal, with attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Strong discretion and ability to handle confidential information with integrity
• Proactive approach to problem-solving with the ability to anticipate needs and take initiative
• Professional demeanour with excellent interpersonal and relationship-building skills