Operations/ Project Coordinator

About the role

Future Fuel Services delivers renovation and new-build works on fuel sites - including demolition, tank and pipe works - across a compliance-heavy, regulated environment. The Operations / Project Coordinator will join a team of Fuel Installation specialists to coordinate the delivery of fuel infrastructure projects from planning through to completion. This is a hands-on coordination role for someone who is organised, systems-minded and calm under competing priorities. You will own the operations planning process end to end, working closely with the Director and the on-site team to keep projects moving and information flowing.

Key responsibilities

• Schedule and facilitate project stages, ensuring office and on-site team are across timelines, plans and drawings and safety and regulatory documentation is in place and current, including SWMS and DBYD, consistent with WorkSafe Victoria and project-specific obligations
• Set the project up across all systems - project management tool, timesheet tool, SWMS tool - so it is ready to plan and track from day one
• Coordinate all Backoffice and on-site project activities including ordering materials, machinery and tools to tight timeframes and competing priorities
• Obtain and compare quotes, and flag key decisions and approvals to the Director
• Coordinate and manage delivery activities as they arise, keeping a consistent, transparent and proactive line of communication with the Director and the on-site team
• Track actions to completion and resolve or escalate issues early
• Manage stock levels of equipment in the factory

About you

• Experience in project coordination, operations or administration, ideally in construction, civil, infrastructure or a related trades environment
• Strong organisational skills and a systematic approach to managing multiple projects and deadlines
• Confident using digital tools - project management systems, timesheet tools and accounting software such as Xero
• Experience in procurement and supplier-management
• Clear, proactive communicator who can coordinate across a director and field-based teams
• Working understanding of workplace health and safety, particularly SWMS and site safety requirements (desirable)
• Exposure to the fuel, petroleum infrastructure or regulated construction sector (desirable)
• Experience improving or documenting operational processes (desirable)