Position Summary:

The Operations Safety Training Coordinator is responsible for developing, implementing, and overseeing all safety programs across Warehouse, Transportation, and Facilities operations. This role ensures compliance with regulatory requirements, promotes a proactive safety culture, helps to reduces risk, and delivers and/or coordinates hands-on training to staff and volunteers. The position requires extensive warehouse and operations experience, strong knowledge of transportation safety, and the ability to train and coach teams in a fast-paced distribution environment.

Manages the organizational safety program and performs periodic on-sight inspections, this includes but it not limited to American Institute of Baking (AIB) Food Safety audits, Network Activity Report (NAR) for Feeding America, building licenses, and warehouse inspections. Researches and stays current on Occupational Health and Safety legislation, Safety Management, Food Safety and Facility safety management and incorporates process, policy, and educational training. Certifications if applicable.

Competencies:

• Accountability: reliable, honest, and transparent; regularly makes commitments and takes ownership of responsibilities.
• Effective Communication: conveys information clearly, with respect and integrity, using a professional manner and the appropriate means and channels for audience and subject matter.
• Agility: maintains efficiency in a changing work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
• Quality: Work is organized, accurate and neat. The employee displays a commitment to excellence, checks work and learns from mistakes and seeks feedback to improve quality as needed.
• Engagement: contributes to the success of the organization by embracing teamwork, taking initiative on tasks and problem-resolution, and seeking out learning opportunities.

Core Responsibilities

1. Safety Program Leadership

• Develop and implement a comprehensive safety management program across all operational departments.
• Establish safety policies, SOPs, and training standards.
• Lead organization-wide safety initiatives and continuous improvement efforts.
• Promote a culture of safety accountability at all levels.

2. Warehouse Safety Oversight

• Oversee safety compliance in:
• Conduct regular safety audits and facility walk-throughs.
• Ensure proper use of PPE and safety equipment.
• Monitor OSHA compliance and documentation.
• Assist with AIB preparation and inspection

3. Transportation & Fleet Safety

• Oversee driver safety programs, including defensive driving standards.
• Ensure compliance with DOT regulations (if applicable).
• Review driver qualification files and certifications.
• Investigate vehicle incidents and recommend corrective actions.
• Monitor telematics, driver performance, and accident trends.

4. Facilities & Environmental Safety

• Partner with Facilities to ensure safe building conditions.
• Monitor fire safety systems, emergency exits, and evacuation plans.
• Ensure compliance with environmental health and safety regulations.
• Oversee hazard communication and chemical storage compliance.

5. Training & Workforce Development

• Develop, deliver and/or coordinate safety training programs for:
• Conduct forklift certification and re-certification programs.
• new hire safety orientation.
• Facilitate refresher and corrective training as needed.
• Maintain training records and compliance documentation.
• Builds and maintains working partnerships with other departments, outside vendors, etc. to ensure the organization meets and exceeds safety standards.

6. Incident Management & Risk Reduction

• Lead accident and near-miss investigations.
• Conduct root cause analysis.
• Develop corrective action plans.
• Track and report safety metrics and trends.
• Assist with workers’ compensation and coordination with HR.

7. Compliance & Regulatory Oversight

Ensure compliance with applicable regulations including:

• Occupational Safety and Health Administration (OSHA)
• Department of Transportation (DOT) (if fleet operations apply)
• Local fire and health department requirements
• Food safety handling requirements

Maintain all safety documentation, inspection logs, and audit records.

8. Reporting & Metrics

• Develop and present monthly safety reports to the COO.
• Track KPIs.
• Provide recommendations for risk mitigation and operational improvements.

Required Qualifications

Experience

• 5+ years of experience in warehouse, logistics, or distribution operations.
• Proven ability to train and coach frontline operational staff.
• Excellent communication and written skills. Ability to create and facilitate training programs.
• Exceptional ability to use Microsoft office.
• Must have a valid driver’s license.

Note: This role requires the successful completion of a drug test and background check.

Light travel is required for this role. If using company vehicles must meet requirements, must have a clean driving record and valid driver’s license. This role will be working with confidential and financial information.

Education & Certifications

• High School or GED
• OSHA certification (OSHA 30 minimum; OSHA 500 preferred).
• Forklift trainer certification preferred.
• ServSafe certification or obtained within first 90 days.
• DOT compliance knowledge strongly preferred.

Core Competencies

• Strong operational leadership presence
• Hands-on warehouse experience
• Training and facilitation expertise
• Incident investigation and root cause analysis
• Regulatory knowledge
• Strong communication and influence skills
• Data-driven decision making
• Ability to work cross-functionally

Working Environment

• Regular presence in warehouses, Philabundance Community Kitchen (PCK), docks, fleet yard, and cold storage areas.
• Exposure to material handling equipment and vehicle operations.
• Ability to lift, walk warehouse floors, and work in varied temperature environments.
• Occasional off-hours response for serious incidents.