Operations, Scheduling & Fleet Coordinator

About the role

This position has three main areas of responsibility:

Fleet Management & Compliance, where you will take responsibility for keeping the fleet organised, maintained and compliant, including monitoring registrations and COIs, booking servicing and repairs, coordinating insurance claims, ordering approved parts and maintaining accurate fleet records;

Garden Maintenance Scheduling, where you will take ownership of the daily and forward scheduling of the Garden Maintenance division, coordinating crews and workloads and managing changes to the schedule;

Operations Administration, where you will support the smooth day-to-day operation through accurate administration, record keeping, compliance tracking, quote and work requests, follow-ups and communication.

Key responsibilities

• Maintaining fleet registers and compliance records
• Monitoring registration, COI and other fleet compliance requirements
• Booking vehicle servicing, inspections and repairs
• Following vehicle and equipment issues through to completion
• Coordinating motor vehicle insurance claims and associated documentation
• Ordering approved vehicle parts and liaising with suppliers and repairers
• Coordinating daily and forward Garden Maintenance schedules
• Allocating work across crews and managing scheduling changes
• Communicating scheduling requirements with customers, supervisors and crews
• Managing general office and operational administration including but not restricted to: protocols and procedures, assisting with enquiries and face to face customers and reporting to directors,

About you

• Highly organised with excellent attention to detail

• Strong at scheduling, planning and managing competing priorities

• Reliable and committed to following tasks through to completion

• A clear communicator and good listener

• Practical and capable of using sound judgement with awareness of prioritisation in a busy environment

• Comfortable working with directors, supervisors, tradespeople, drivers, suppliers and customers

• Capable of maintaining accurate records and working ahead of compliance deadlines

• Confident using email, spreadsheets, document systems and general business software

• Previous experience in operations coordination, scheduling, fleet administration, logistics, transport, trades, maintenance or another multi-service business would be highly regarded

About us

Whitpro is an established Whitsundays business operating across a diverse range of services including transport and logistics, garden maintenance, landscape supplies, nursery and irrigation, water delivery, plant and equipment services for over 20 years.

Benefits

• Full-time permanent employment
• A varied role with genuine responsibility and ownership
• Direct access to business owners and decision-makers
• The opportunity to work across several areas of an established Whitsundays business
• The opportunity to contribute ideas and improve systems
• A practical, fast-moving working environment

Note: This position is a permanent long term position, visa applicants are not accepted