Operations Specialist

The Operations Specialist is responsible for day-to-day coordination of

functional departments in support of DataOne’s mission. The Operations Specialist will work with the Sr. Manager, Enterprise Operations to support better management of reporting, field manager and project manager processes, project operations processes, and transactional accuracy.

Functional Responsibilities:

• Spearhead the project award process through building projects based on presales docs, processing change orders, generating project invoices, and ensuring project data is consistently maintained.
• Own the project operations process, assist project operations coordinators with related questions, and engage Sr. Manager, Enterprise Operations for feedback / assistance as needed.
• Primary point of contact (Super User) for all project operations functions, including but not limited to:
• Compliance for contracts/projects based on guidance from accounting and existing dashboards (tax, revenue, etc.)
• Customer invoicing and customer purchase order (PO) discrepancies.

o Project structure and build approach for large and/or complex deployments.

o T&E billing practices and frequencies.

o Accuracy of all customer contracts and projects as they relate to the customer purchase orders, scoping docs, and quotes.

· Develop and maintain documentation on project operations procedures and best practices.

• Pull cross-functional reports as scenarios require them / for side projects.
• Represent the project operations team on initiatives that impact cross-functional departments (integration projects, workday releases, new reports, etc.)

· Through Workday community research and training with Sr. Manager, Enterprise Operations, become proficient in Workday custom reports, custom fields, BP edits, discovery boards, drive, etc.) to streamline reporting, business processes, and increase stakeholder visibility for operations team processes.

• Review project-related vendor invoices keyed in by accounting and ensure accurate ledger coding to correct projects before approving.
• Monitor, analyze, validate, report and take action on project data in SharePoint and Workday as it relates to open billing installments, budget accuracy, and systematic errors.
• Develop a deep understanding of the team’s full-cycle operations (Travel/Expense, Product, and Procurement) to assist with process efficiencies and new tool implementations.
• Identify problems in operations process and resolve them in a quickly and timely manner.
• Act as primary liaison for any project manager inquiries as it relates to project budgets (change orders processed and baseline project budget), projects system questions/user errors (Workday), and project build approach.
• Verify completed projects are compliant from a project financial standpoint and move them to closed per provided standards, dashboards, and reports.

Experience Required

• 2+ years experience in project coordination, operations, and reporting.
• Proficient in Excel (VLOOKUP, Pivot tables, IF functionsand other Microsoft tools (SharePoint, Word, PowerPoint, etc.)
• Experience with financial databases (QuickBooks, SAP, Oracle, NetSuite, Workday, etc.)
• Ability to creatively solve problems.
• Strong interpersonal skills and extremely resourceful.
• Must be able to function independently in a responsive, timely and organized manner.
• Must possess well-developed communication and customer relationship skills.

Must be a team-oriented person with the ability to interface with multiple work groups in an effective manner.

Pay: $50,100.00 - $60,400.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person