Operations Specialist II

Position Overview

We are seeking an Operations Specialist II to support training, engagement, and business operations through project coordination, reporting, system administration, and process improvement activities. This role will help ensure operational efficiency, maintain key business processes, and support cross-functional collaboration.

Key Responsibilities

• Coordinate operational activities, meetings, calendars, communications, and team deliverables.
• Maintain business systems, records, workflows, and supporting documentation.
• Support reporting, dashboards, metrics, and operational tracking activities.
• Manage invoices, purchase orders, contracts, and budget-related processes.
• Support training, content management, and document review workflows.
• Coordinate stakeholders, vendors, and cross-functional teams to ensure timely execution of priorities.
• Identify process improvements and support operational excellence initiatives.
• Maintain accurate records, reports, and shared resources.

Required Qualifications

• Bachelor's degree required.
• 3+ years of experience in operations, project coordination, business support, training operations, or related functions.
• Proficiency with Microsoft 365 applications, collaboration platforms, and workflow management tools.
• Experience with reporting, documentation, and process management.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities independently in a fast-paced environment.
• Strong attention to detail and stakeholder management abilities.

Preferred Qualifications

• Experience supporting training, learning management, engagement, or business operations programs.
• Experience with reporting, dashboarding, content management, or workflow automation tools.
• Experience with budget tracking, procurement, invoice management, or operational support activities.
• Experience supporting process improvement initiatives.

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Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.

At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact [email protected].