Operations Specialist III

Position Overview

We are seeking an Operations Specialist to support the administration and coordination of external professional and consultant engagements. This role will manage engagement workflows, documentation, payment support, and stakeholder communications to ensure efficient and compliant execution of operational activities.

Key Responsibilities

• Coordinate engagement activities from initiation through closeout, including contracts, documentation, and payment support.
• Track requests, timelines, deliverables, and engagement status updates.
• Serve as a point of contact for internal stakeholders and external partners.
• Maintain records, trackers, reports, and documentation repositories.
• Support invoice processing, payment tracking, and resolution of operational inquiries.
• Perform data quality reviews to ensure accuracy and completeness of records.
• Collaborate with cross-functional teams to support operational execution and issue resolution.
• Support process improvement and operational excellence initiatives.

Required Qualifications

• Bachelor's degree required.
• 5-7+ years of experience in operations, contract coordination, engagement management, vendor management, or related business functions.
• Experience managing high-volume workflows and stakeholder requests.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication, customer service, and stakeholder management abilities.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and workflow or document management systems.

Preferred Qualifications

• Experience supporting clinical research, healthcare, consulting, vendor, or professional engagement programs.
• Experience with contract administration, payment processing, and operational support activities.
• Experience working with engagement management, workflow, or contract management platforms.
• Experience supporting process improvement initiatives.

#MSPTalent

 

Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.

At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact [email protected].