Operations Support Administrator

Wage: £14.00

Contract: 20 - 25 Hours per week. Permanent.

Celebrating 75 Years of Service! - Join us in Creating a Great Place to Work at Lynas Foodservice

Lynas Foodservice is a family-owned business and that’s what makes our culture unique. Our staff enjoy being part of the wider Lynas family and understand that our number one focus is on putting the customer at the centre of everything we do.

Job Summary

Lynas Foodservice is looking for an organised, proactive and IT-confident Operations Support Administrator to support our Mid and Night Shift teams at our Coleraine Distribution Centre. This is a new part-time role designed to take ownership of key operational and people-related administration, allowing our managers and supervisors to spend more time on the warehouse floor leading their teams and driving performance. The role will be approximately 20–25 hours per week, with flexibility around evening working hours and days.

Responsibilities:

• Manage time and attendance information, including clocking exceptions and lateness.
• Maintain accurate holiday, absence and return-to-work records.
• Prepare documentation and information for investigations and formal meetings.
• Maintain supervisor and management one-to-one records and action trackers.
• Maintain employee training records and training matrices.
• Support new-starter and other employee administration.
• Produce routine attendance, absence, overtime and operational reports.
• Maintain KPI information, shift trackers and action logs.
• Prepare information for operational meetings and follow up outstanding actions.
• Provide general administrative support to Mid and Night Shift management.
• Identify opportunities to simplify and improve administrative processes.

About You:

• Strong IT skills and confidence using computer-based systems.
• Competent in Microsoft Excel, including spreadsheets, data and basic reporting.
• Competent in Microsoft Word and Microsoft Outlook.
• Strong administration and organisational skills.
• Excellent attention to detail and commitment to accurate record keeping.
• Strong written and verbal communication skills.
• Able to prioritise multiple tasks, work independently and use initiative.
• Able to handle confidential employee information professionally and discreetly.
• Previous administration or operational support experience desirable.
• Proactive, organised and comfortable taking ownership.
• Dependable, discreet and trusted with confidential information.
• Confident following up actions with managers and supervisors.
• Accurate, professional and able to work independently.

If you are organised, dependable, confident with IT and enjoy taking ownership of your work, we would like to hear from you.

Pay: £14.00 per hour

Expected hours: 20.0 – 25.0 per week

Work Location: In person