Operations Support Adminsitrator

Grainmaster Silos, part of The Davey Group, is a Toowoomba-based manufacturer of grain storage silos, supplying and installing storage solutions for agricultural and commercial customers. The business relies on well-coordinated site work, with installation crews and materials mobilised to rural and regional locations across the country.

We are looking for an organised and proactive Operations Support Administrator to coordinate site preparation, accommodation, logistics and people movements. This is an operational support role, working closely with our project and operations teams to make sure every site is ready and every crew is accommodated, equipped and on the move as planned.

The Role

You will play a central support role in preparing sites for installation, arranging accommodation and travel for site-based personnel, and coordinating the movement of people, equipment and materials.

Key responsibilities include:

●       Coordinating site preparation activities, including scheduling, supplier and contractor liaison, and confirmation of site readiness requirements

●       Arranging and managing accommodation bookings for site-based personnel, and maintaining accurate occupancy and booking records

●       Planning and booking travel and people movements, including flights, vehicles, transfers, and mobilisation and demobilisation schedules

●       Coordinating logistics for equipment, materials and consumables, including transport bookings, deliveries and collections

●       Maintaining mobilisation schedules, personnel movement registers and site contact lists, and communicating changes promptly to affected teams

●       Supporting site induction and access requirements by liaising with the WHS and compliance teams, and tracking that required tickets and inductions are current before personnel are mobilised

●       Preparing regular reporting on logistics activity, accommodation use and upcoming movements for management

●       Providing general administrative support to the operations team, including document control, correspondence and meeting coordination

What We’re Looking For

●       Demonstrated experience in an administration, coordination, logistics or project support role

●       Experience arranging accommodation, travel or personnel movements for multiple people across multiple locations

●       Strong organisational, administrative and follow-up skills

●       Ability to manage competing priorities and changing schedules

●       Strong communication skills, with confidence liaising with suppliers, contractors and site personnel

●       High level of accuracy and attention to detail, with a methodical approach to record keeping

●       Competent Microsoft Office skills, particularly Excel and Outlook

●       Experience in construction, agriculture, manufacturing or other project-based industrial environments is highly regarded

●       Experience supporting remote or regional site mobilisations, or familiarity with WHS induction and site access requirements, is an advantage

What We Offer

●       Full-time, secure employment

●       Competitive rates of pay based on experience

●       A varied, hands-on role at the centre of Grainmaster’s site operations

●       Genuine exposure to project coordination and site logistics, with room to grow your scope over time

●       Career development and training opportunities across the wider Davey Group

●       The backing and stability of an established, diversified engineering and industrial services group

How to Apply

Click Apply Now and attach your resume, along with a brief cover letter outlining your relevant experience.

Grainmaster Silos, part of The Davey Group, is an equal opportunity employer. We encourage applications from all suitably qualified candidates.