Operations Support

The Operations Support Assistant plays a vital role in ensuring smooth day-to-day operational and administrative support. This includes handling document delivery, assisting in office and facility maintenance matters, managing office supplies and storage, and supporting general administrative tasks.

Key Responsibilities:

1. Document Handling & Delivery

   • Responsible for sending and collecting documents to/from clients, vendors, government offices, or other locations as assigned.
   • Ensure proper documentation and confidentiality when handling sensitive materials.

2. Administrative Support

   • Provide clerical and administrative support such as data entry, filing, photocopying, and preparing basic reports.
   • Assist in scheduling, arranging meetings, and organizing office records.

3. Maintenance Assistance

   • Support the coordination and follow-up of office and equipment maintenance issues.
   • Liaise with vendors or maintenance personnel for repairs and servicing.

4. Stock and Storage Management

   • Monitor and manage stock levels for office supplies and operational items.
   • Maintain inventory records and ensure proper storage and organization of items.
   • Conduct periodic stock checks and alert superior on reorder needs.

5. General Support

   • Assist various departments with operational tasks as needed.
   • Perform errands and ad-hoc duties as assigned by the supervisor.