Operations Support Coordinator

Are you an administration superstar who thrives in a fast-paced environment and loves keeping things running smoothly behind the scenes? We’re looking for someone proactive, organised, and adaptable to support our operations team so they can focus on what they do best.

About us

InterGroup are New Zealand’s specialists in infrastructure and industrial services. From waste management to coatings and infrastructure, we deliver essential services that keep communities and businesses running behind the scenes.

About the role

This is a busy and varied role at the heart of our business, providing essential administrative and coordination support to keep things running smoothly day to day. From scheduling, dispatching jobs to reporting and invoicing, you’ll play an important role in supporting the team and helping drive operational success.

What you’ll be doing

• Planning daily operations and responding to incoming jobs, ensuring they are allocated and dispatched efficiently.
• Managing timesheets and ensuring all people and plant movements are accurately accounted for and charged accordingly
• Processing invoicing for all jobs
• Raising purchase orders and helping keep the branch running smoothly
• Maintaining up-to-date compliance records, including training and health & safety documentation
• Being the first point of contact for office queries and day-to-day support
• Maintaining accurate systems, records, and databases
• Supporting the operations team with coordination and day-to-day administration

What we’re looking for

• Experience in operational support, including scheduling and coordinating work, would be highly advantageous.
• Experience in administration or coordination experience
• Accounts background would be highly advantageous
• Strong organisational skills and attention to detail
• Confident communication and a proactive approach
• Comfortable using Microsoft Office and accounting systems
• Ability to juggle priorities and stay calm under pressure
• A positive attitude and willingness to jump in wherever needed

Most importantly, we’re looking for someone who enjoys supporting a team, takes pride in staying organised, and brings great energy to the workplace.

Why InterGroup?

At InterGroup, support roles are valued because they keep everything moving. You’ll be trusted to take initiative, solve problems, and help our operations team perform at their best every day.

If you’re ready for a role where every day brings something different, we’d love to hear from you.