Operations Support Coordinator

Position Overview

Reeds Real Estate is seeking a dependable, organized, and proactive Operations Support Coordinator to assist with the day-to-day operations of our growing real estate company.

This is a versatile, hands-on position that supports multiple areas of the business. The ideal candidate is someone who enjoys variety, follows instructions and established systems well, takes initiative, and can be trusted to complete recurring responsibilities accurately and on time.

The Operations Support Coordinator will assist with company projects, client communications, administrative functions, office operations, agent support, and the execution of various company initiatives.

Responsibilities

• Coordinate and complete recurring company projects and initiatives according to established schedules, systems, and procedures.
• Prepare, review, update, and distribute various company materials and communications.
• Assist with database-related activities, correspondence, mailings, and other outreach initiatives.
• Attend assigned webinars, trainings, and educational sessions and provide leadership with relevant takeaways and ideas that may benefit the company.
• Assist with putting approved ideas, systems, and company initiatives into action.
• Serve as a professional front-office presence by greeting clients, agents, vendors, and visitors.
• Answer and appropriately direct incoming calls and general inquiries.
• Assist with administrative paperwork, document preparation, data entry, filing, and record organization.
• Support the onboarding process for new team members and agents, including preparing and organizing necessary documents and resources.
• Help maintain an organized, professional, and welcoming office environment.
• Monitor assigned tasks and recurring responsibilities to ensure deadlines are met.
• Assist company leadership and team members with administrative and operational projects as needed.
• Maintain confidentiality when handling company, client, and personnel information.
• Identify opportunities to improve organization, efficiency, and workflow.
• Perform additional duties and special projects as assigned to support the overall needs and growth of the company.

Ideal Candidate

We are looking for someone who is highly organized, dependable, professional, and comfortable managing multiple responsibilities. The right person should be a self-starter who can receive direction, follow established processes, and then take ownership of getting the job done.

Strong attention to detail, communication skills, computer proficiency, time management, and the ability to learn new systems are important for this position. Because this is a support role that touches several areas of the company, flexibility and a willingness to assist wherever needed are essential.

The ideal candidate understands that no two days may look exactly the same and enjoys being the person who helps keep projects, people, and day-to-day operations moving forward.

Pay: $17.50 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Experience:

• Administration Assistant : 1 year (Required)
• Office Administration: 1 year (Required)
• Real Estate Administration: 1 year (Preferred)

Work Location: In person