Operations Support Executive

Job Summary

We are seeking a meticulous and detail-oriented Grant Reporting Execute to support the preparation and management of grant and non-grant reports. The successful candidate will play a key role in ensuring accurate reporting, compliance with funding requirements, and timely submission of reports and supporting documentation.

Key Responsibilities

·         Prepare and maintain grant and non-grant reports accurately and within stipulated timelines

·         Ensure compliance with grant conditions, reporting guidelines, funding and audit requirements

·         Reconcile financial and operational records to ensure completeness and reporting accuracy

·         Maintain organized and comprehensive documentation for reporting and audit purposes

·         Coordinate with internal and external stakeholders regarding reporting requirements and submissions

·         Identify discrepancies, missing data, reporting inconsistencies and follow up for resolution

·         Analyse report variances and provide clear explanations when required

·         Track and monitor reporting timelines to minimize errors and ensure timely submissions

·         Support audit exercises and provide relevant documentation when required

Technical Skills and Competencies

·         Strong reporting, analytical and reconciliation skills with a high level of accuracy and attention to detail

·         Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP, basic formulas and spreadsheet management

·         Experience using AI tools to support data verification, reporting preparation, document review and process efficiency improvements while maintaining data privacy and confidentiality

·         Highly organized and systematic in managing documentation, supporting records, and multiple reporting timelines concurrently

·         Able to work independently and effectively under tight deadlines while handling multiple grant reporting processes simultaneously