Operations Support Specialist

Operations Support Specialist

Summary of Position

The Operations Support Specialist is responsible for providing technical and administrative support for the day-to-day operations of a business. They will be responsible for troubleshooting and resolving technical issues, ensuring the smooth operation of systems and processes, and providing administrative support.

Responsibilities and Duties

• Provide technical support to customers and staff, troubleshooting and resolving issues promptly and professionally.
• Monitor system performance and ensure that all systems and processes are running efficiently.
• Excellent organizational and time-management skills to handle multiple priorities
• Clear and professional communication skills
• Comfort using common office software, such as Microsoft Office Suite or Google Workspace
• A resourceful and practical approach to solving daily challenges and saving money
• Commitment to accuracy in tasks such as data entry and scheduling
• The ability to switch between tasks and respond to changing priorities
• A collaborative attitude and the ability to work well with many personalities
• Initiative-taking and self-reliant attitude
• Ability to manage sensitive or confidential company information appropriately
• Perform system maintenance tasks, including system upgrades and patches.
• Generate reports, analyze data, and document processes.
• Provide administrative support to staff as needed.

Required Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience in system administration and technical support.
• Knowledge of Windows and Linux operating systems.
• Knowledge of networking protocols and technologies.
• Excellent problem-solving and customer service skills.
• Able to work independently and as part of a team.
• Able to manage multiple tasks and prioritize effectively.

Preferred Qualifications

• Process Optimization: Analyze manufacturing data to identify inefficiencies, reduce waste, and improve operational flow.
• Documentation Control: Create, revise, and maintain standard operating procedures (SOPs) and batch records.
• Quality & Compliance: Support quality investigations, conduct safety audits, and assist with root cause analysis (CAPA).
• Inventory & Logistics: Coordinate with vendors, submit purchase orders, and monitor inventory levels of raw materials and parts.
• Cross-Functional Support: Function as the primary liaison between production, maintenance, administration and supply chain teams to resolve daily operational bottlenecks.

Physical Requirements

Physical demands can include but not limited to:

• Sitting—Rarely
• Standing—More than ¾ of the time
• Use of hands or fingers to manage or feel—Over ¾ of the time
• Reach with hands or arms—Over ¾ of the time
• Kneeling/Crawling/Twisting/Balancing—Over ½ of the time
• Bending/Climbing—Over ½ of the time
• Talk or hear—Over ¾ of the time
• Close vision (sharp vision at 36 inches or less)

Weights to be lifted:

• Up to 50 pounds—Over ¾ of the time
• Up to 75 pounds—Less than ¼ of the time

Weights to be pushed/pulled:

• Between 25-50 pounds—Over ¾ of the time

Benefits:

• 401(k)
• 401(k) Matching
• Tuition Reimbursement
• Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance

Working Conditions

Good working conditions. Frequent visual/auditory attention to recognize needs for repair

and service to facilities, machines, and vehicles.

Exposure to hazardous machinery, sharp tools, proximity to moving objects, noise, heat,

humidity.