Operations/Admin Specialist

The Operations/Admin Specialist will provide administrative support to ensure efficient operation of the office. This role will assist with a variety of office tasks including scheduling, communication, document management, and supporting various departments. The Admin Specialist will play a key role in maintaining organized systems and facilitating smooth day-to-day office functions.

Key Responsibilities:

• Manage office supplies and inventory, ensuring availability of essential materials.
• Coordinate scheduling of meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Prepare and maintain important documents, reports, and spreadsheets.
• Assist with recruitment, onboarding, and training tasks as needed.
• Support various administrative functions across departments, including data entry and filing.
• Organize and maintain office records, both physical and digital.
• Assist with event planning and logistics for company meetings, conferences, or other team-building activities.
• Collaborate with cross-functional teams to ensure smooth office operations.
• Maintain cleanliness and organization of the workplace area to promote a professional environment.
• Perform other administrative tasks as needed.
• Handle and process PAGCOR-related documentation and paper works , ensuring accuracy, completeness, and compliance with regulatory requirements.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• At least 1 year of experience in an administrative or office support role.
• Background in processing government-related documents (permits, compliance papers, etc.)
• Experience in managing facilities (office maintenance, vendor coordination, utilities)
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Good verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong problem-solving skills and ability to work independently.