Order Administration Coordinator

As we scale, we need purchase orders (POs) processed accurately in Salesforce. This role bridges Sales, Finance, and Revenue Operations to support clean revenue recognition and operational excellence.

About The Role You’ll report into Finance, where you’ll review, validate, and book partner POs against quotes. You’ll make sure orders are accurate, so Finance can recognize revenue correctly and partners get a seamless experience. The role calls for precision, system know-how, and cross-functional collaboration.

You will:

• Review incoming partner POs to make sure details match Salesforce quotes.
• Enter and process orders in Salesforce, linking them to the right accounts and contracts.
• Send order confirmations to partners.
• Upload and organize PO files so Finance always has a clean audit trail.
• Flag discrepancies or missing information to sales teams.
• Learn the end-to-end SaaS order-to-cash process.

About You Must-haves:

• Show strong attention to detail and comfort working with numbers.
• Manage repetitive tasks with consistency and accuracy.
• Have basic Excel skills.
• Communicate clearly and work well in a team.
• Fluency in English (both written and spoken).

Nice-to-haves:

• Salesforce experience.
• Experience in an office, admin, finance, or customer support role.
• Familiarity with purchase orders and CRM systems.

About Us At Keepit, we're on a mission to make cloud data protection simple, reliable, and built to last. Our platform provides customers with an immutable, historical archive of their data in systems such as Microsoft 365, Google Workspace, Salesforce, Entra ID, Dynamics 365, and Zendesk.

We protect our customers against everything, from ransomware to simple accidents.

We pride ourselves on backing up hundreds of petabytes of data in a performant, reliable, and predictable way.

As we collaborate across locations, English is our primary language. Please submit your CV in English to support the review process. We offer:

• Official employment (Umowa o pracę).
• 4 additional working days of vacation per full calendar year.
• 3 days of internal sick leave without a doctor's note.
• Health and life insurance.
• Employee Capital Plan (PPK).
• Multisport card compensation.
• Coverage of professional training, meetups, and conferences.
• English-speaking club with native speakers and Polish language classes.
• Internet and glasses reimbursement.
• Office in Krakow city centre (Dluga 72) with beverages, fruit, and snacks.
• Regular team-building events, winter and summer parties.

We kindly ask you not to provide us with any sensitive categories of personal data when applying for a job with us. When applying for the vacancy, Keepit will process your personal data, and therefore we recommend that you also read our privacy policy , which describes our processing of personal data and your rights as a data subject. If you notice any misconduct or irregularities that fall within the scope of our whistleblowing procedure, please click here to report them.