Order Fulfillment Coordinator

Delta Group established our EMEA operation in 1995 with region headquarters in Hoofddorp near Amsterdam to pursue Delta's corporate mission: "To provide innovative, clean and efficient energy solutions for a better tomorrow."​ For nearly 20 years, Delta EMEA continues to dedicate in R&D to support the most important businesses with advanced energy-saving solutions.

Responsibilities:

• Act as the primary point of contact for customers regarding order management, delivery status, and logistics-related inquiries.

• Receive, validate, and process customer orders accurately in SAP, ensuring compliance with customer requirements and company policies.

• Monitor order progress from order entry through delivery, proactively communicating updates and resolving issues to maintain high customer satisfaction.

• Provide operational and sales support to customers and internal stakeholders throughout the order fulfillment process.

• Coordinate with Sales, Supply Chain, Warehouse, RMA, and other cross-functional teams to ensure timely order execution and effective issue resolution.

• Maintain accurate customer master data, order records, and related documentation within the ERP system.

• Manage customer inquiries, complaints, and follow-up actions, ensuring prompt communication and timely closure.

• Coordinate outbound shipments with warehouses to ensure timely and accurate order deliveries.

• Monitor delivery performance, shipment exceptions, transportation status, and proof of delivery (POD) discrepancies, implementing corrective actions as required.

• Investigate and support the resolution of shipment damage, delivery issues, and customer claims in collaboration with warehouse teams and relevant stakeholders.

• Track order backlog and delivery performance to support operational efficiency and service level targets.

• Support continuous improvement initiatives by reviewing and optimizing order fulfillment, logistics, and customer service processes.

• Ensure compliance with customer requirements, shipping procedures, import/export regulations, and internal operational policies.

• Intermediate Vocational Education (MBO) level or equivalent qualification.

• 1-3 years of experience in Order Fulfillment, Order Management, Customer Service, Logistics, or Supply Chain Operations within an international business environment.

• Experience in the ICT, Electronics, Technology, or related industries is preferred.

• Hands-on experience with ERP systems, preferably SAP, including order entry, processing, and customer data maintenance.

• Fluent in English, both written and spoken; proficiency in Chinese or an additional foreign language is considered an advantage.

• Strong customer-oriented mindset with excellent communication and stakeholder management skills.

• Ability to understand customer requirements and provide timely, accurate, and effective support.

• Strong problem-solving skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Excellent organizational skills, attention to detail, and ability to work independently while collaborating effectively within cross-functional teams.

• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.