ORDER MANAGEMENT ASSOCIATE

I. Job Summary:

The Order Management Analyst is primarily responsible for ensuring accurate, timely, and efficient ordering processes based on inventory levels, sales performance, and category forecasts. The role oversees data validation from warehouse and store operations, monitors order forecasting activities, reviews inventory movement trends, and supervises the analytical output of the Order Management Associates. The Analyst ensures that all order placements are optimized to meet sales targets while minimizing overstocking and stockouts.

II. Key Responsibilities:

• Forecasting Oversight:
• Review data and forecasts generated by Order Management Associates (OMAs).
• Ensure 8-week sales data per SKU per supplier are properly analyzed and applied.
• Review final ordering templates and approve forecasted merchandise for purchaser finalization.
• Inventory Movement Analysis:
• Analyze inventory classifications including fast-moving, slow-moving, aging, non-moving, and bottom 2% SKUs.
• Review inventory movement trends and initiate updates to forecasting templates bi-annually.
• Order Processing and Peddling Transactions:
• Verify quantities, pricing, and documentation for General Release (GR) and Receive Forms (RF).
• Ensure correct inventory posting in the barter system for GFTI-related transactions.
• Report Validation:
• Double-check and validate reports such as Cost of Goods Sold (COGS), Order Fulfillment, and Salability generated by OMAs.
• Highlight key insights and areas for improvement in reporting quality.
• People Supervision and Coordination:
• Monitor performance of Order Management Associates.
• Provide guidance and feedback to improve accuracy and timeliness of order-related tasks.
• Collaboration and Communication:
• Coordinate with Category Purchasers regarding delivery updates and order forecasts.
• Resolve issues related to data integrity, item movement, and supplier communication.

III. Qualifications:

• Education: Bachelor’s Degree in Business Administration, Finance, Marketing Management, or related course.
• Experience: Minimum of 2 years in purchasing, procurement, or order management in a retail setting.
• Additional Requirements: Background in supply chain or inventory systems is preferred.

IV. Competencies:

• Accuracy and Detail-Oriented
• Data and Inventory Analysis
• Forecasting and Planning
• Communication and Coordination
• Problem-Solving and Decision-Making
• Supervisory and Leadership Capability

V. Skills:

• Proficient in Excel and other spreadsheet or purchasing tools
• Familiar with inventory and ERP systems (e.g., Barter)
• Strong report preparation and data visualization skills
• Analytical mindset with understanding of forecasting models
• Time management and prioritization in a fast-paced retail environment
• Ability to maintain confidentiality with sensitive inventory and pricing data

Pay: Php12,144.54 - Php15,687.82 per month

Work Location: In person