Order Management Representative

About the Company

Omya Group is a worldwide distributor of specialty materials and a leading global producer of essential minerals.

Our combined businesses, Omya Specialty Materials and Omya Performance Polymer Distribution, are ranked 3rd in Europe and 7th globally in the 2025 ICIS top 100 chemical distributors listing.

We are looking for a person to join our team in Bucharest in the role of Specialist Purchase Order Management - English required, any other EU languages, represent an advantage.

About the Position

The Order Management Representative (OMR) independently executes the full range of end-to-end Order Management activities within the Order-2-Cash (O2C) process for the business unit. The role reports directly to the specific Team Lead Order Management. The OMR processes orders fully end-to-end, manages customers, collaborates with different functions such as finance, logistics and product managers to ensure timely delivery of orders to customers, and efficient and clear communication. The role expects accuracy, timeliness, compliance and a high standard of service.

End-to-end order processing

• Receive, validate and process customer orders across all channels and order types
• Create SAP quotations, verify prices and conditions (T&Cs), and create sales orders, ensuring completeness and accuracy of all mandatory fields
• Perform available-to-promise / inventory checks, coordinate revised delivery schedules with customers, plants and inventory managers, and manage order confirmations
• Own and resolve customer cases: manual order releases, credit-block and proforma scenarios, detour orders, urgent/expedited orders and high-value or sensitive customer situations
• Handle order changes, cancellations and returns end-to-end, ensuring correct SAP updates and customer communication
• Proactively follow up on delays and keep customers informed of status and revised schedules
• Perform month-end open-item identification and closure in coordination with service lines, functions and customers

Continuous improvement

• Identify recurring order issues, exceptions and process pain points from daily operations, and propose practical solutions to the Team Lead and Process Management O2C
• Contribute to the standardization, simplification and automation of order management activities
• Support the creation and update of work instructions, SOPs and process documentation to reflect the latest ways of working in alignment with O2C process experts
• Promote best-practice sharing within the team to drive consistency across OSM, OMN and OPP

Stakeholder management and communication

• Build and maintain strong working relationships with customers, acting as a trusted contact for complex orders and sensitive situations
• Coordinate closely with service lines, functions and customers
• Collaborate with Master Data Governance to ensure accurate customer and material data underpinning order processing
• Support the Team Lead by providing operational status updates, escalating risks early, and representing the team in cross-functional operational discussions where required

Requirements

• 1-3 years of relevant working experience in an operational or function‑related position
• Experience in order management & customer service experience
• Proven track record independently handling complex orders, exceptions and disputes end-to-end

Skills

• Strong knowledge of end-to-end order management workflows
• High accuracy in order documentation, pricing and master data
• Strong communication, coordination and stakeholder management skills
• Strong cross‑functional collaboration
• Strong analytical, problem‑solving and decision‑making capabilities
• Knowledge of compliance requirements for order processing, customer data handling and dispute resolution
• Ability to handle confidential customer and commercial data securely
• Proficient command of both oral and written English and additional local language(s) is an asset