Order Processor

RESPONSIBILITIES:

Request for Quotation (RFQ) Management

Internal Communication & Processing:

• Verify data accuracy using available resources such as brochures and online catalogues.
• Ensure proper costing and confidentiality, including computations for air and sea freight prices.
• Provide the best possible lead time to Sales, considering all order-related factors.
• Prepare accurate and complete quotations with correct technical data attachments.
• Assist in resolving issues during shipment or after delivery.

External Communication with Foreign Principals:

• Ensure all inquiries are correctly and clearly communicated.
• Provide complete and concise responses to principal inquiries and clarifications.
• Forward relevant clarifications to the requesting group with only accurate, related information.
• Validate principal offers against sales requests before releasing quotations.
• Negotiate for better pricing whenever feasible.

RFQ Status & Feedback Monitoring:

• Monitor all RFQs and provide timely feedback to requesting groups.
• Maintain organized documentation for all quoted requests to ensure smooth coordination.
• Review sales feedback and share key insights or recommendations with the Project Quotation Supervisor.
• Provide regular updates to principals on the progress of quoted requests.
• Respond promptly to all email and phone inquiries from the Sales team.

RFC (Request for Certificate) Processing

Scope: Appointments, Test Certificates, UL Certificates, etc.

• Verify completeness and accuracy of all data in each request.
• Provide correct certificates to the Sales group and ensure confidential information is filtered out.
• Edit and format documents as required.

Sales Lead Management

• Receive and evaluate all sales leads.
• Disseminate potential leads to the Sales group, ensuring confidentiality of sensitive data.
• Keep organized records and consistently follow up on all leads.
• Assist in leads conversion through immediate response to RFQs linked to sales leads.
• Analyze sales feedback to identify gaps and recommend improvements.

Reports & Data Management

• Prepare and submit a weekly summary report and status of all RFQ / RFC requests.
• Safeguard confidential data/ document/ report.
• Prepare additional reports as needed.

Other tasks that may be assigned by Immediate Superior or Management from time to time.

Pay: Php20,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person