ORDERING ADMIN (BRANCH SEMENYIH)

Key Responsibilities

• Ordering & Purchase Orders
• Prepare and process purchase orders based on stock requirements.
• Review stock levels and identify items requiring replenishment.
• Ensure orders are placed according to approved par levels, forecasts, and business needs.
• Verify product codes, descriptions, quantities, prices, and suppliers before submitting orders.
• Follow up on pending and outstanding orders.
• Stock Monitoring
• Monitor inventory levels and movement.
• Identify fast-moving, slow-moving, and critical stock items.
• Coordinate with the Outlet Manager/Store/Warehouse team regarding replenishment needs.
• Minimize stock-outs and over-ordering.
• Assist with stock forecasting and planning.
• Supplier Coordination
• Communicate with suppliers regarding orders, availability, pricing, and delivery schedules.
• Follow up on delayed or incomplete orders.
• Request quotations or updated pricing when required.
• Inform management of supplier issues or product shortages.
• Coordinate substitutions or alternative products when approved.
• Order Accuracy & Control
• Ensure all orders comply with company purchasing procedures.
• Check approved quantities and ordering limits.
• Prevent duplicate, unauthorized, or excessive orders.
• Maintain proper authorization and approval records.
• Verify promotional or special-order requirements where applicable.
• Delivery Coordination
• Monitor expected delivery dates.
• Coordinate with Receiving Admin/warehouse personnel to ensure deliveries are received.
• Follow up on short deliveries, back orders, damaged items, and incorrect products.
• Maintain records of outstanding and completed orders.
• System & Documentation
• Enter purchase orders accurately into the purchasing, POS, or ERP system.
• Maintain updated supplier and product information.
• File purchase orders, quotations, confirmations, and related documents.
• Ensure ordering records are complete and available for audit.
• Cost Control
• Monitor purchase prices and identify significant price changes.
• Compare supplier prices when required.
• Ensure purchases are within approved budgets and pricing agreements.
• Report unusual price increases or purchasing variances to management.
• Reporting
• Prepare daily/weekly/monthly ordering reports.
• Monitor outstanding purchase orders.
• Report stock shortages, supplier delays, and purchasing issues.
• Provide management with ordering and stock information for decision-making.

Pay: RM2,000.00 - RM3,000.00 per month

Work Location: In person