Organic Certification Executive

Role & responsibilities

1. Documentation & Application Management

• Lead renewal activities for all organic certifications and Organic System Plan (OSP) updates.

• Conduct thorough document reviews to ensure all certification-related paperwork is audit-ready.

• Manage product additions, amendments, and label approvals with regulatory bodies.

2. Transaction Certificate (TC) & Global Trade

• End-to-end management of Domestic and Export Transaction Certificates (TC) and Import Certificates.

• Oversee batch applications, approvals, and complex TC processing.

• Handle stock transfers between Internal Control Systems (ICS), company accounts, and other units.

• Coordinate with laboratories for sample testing and liaison with certification bodies as required for TC issuance.

3. Field Operations & Compliance

• Oversee farmer verification processes and coordinate training for field staff and farmers.

• Manage Non-Conformity (NC) reports, ensuring timely corrective actions and closures.

• Travel to field sites or processing units to monitor documentation standards and compliance.

4. Data Management & Traceability

• Expert-level management of TraceNet updates, including daily data entry and renewal processes.

• Ensure accurate harvest closing and batch creation to maintain 100% traceability.

• Utilize ERP and AI-based systems to streamline compliance data.

5. Audit Leadership & Coordination

• Lead the preparation and representation of the company during internal and external audits by bodies such as FSSAI, FDA, NPOP, NOP, EU, and BRC.

• Act as the primary point of contact for certification bodies and regulatory agencies.

• Coordinate across Purchase, Production, Sales, and Accounts departments to gather and verify compliance data.

Preferred candidate profile

• Education: Graduate or Post-graduate in Agriculture or related fields
• Experience: Proven experience handling Trace Net and international organic standards (NOP, NPOP, EU) will be plus.
• Technical Proficiency: High level of expertise in MS Excel and documentation management; comfortable with ERP systems.
• Knowledge: Deep understanding of FSSAI regulations, organic certification cycles, and global export compliance.
• Traits: Detail-oriented, strong analytical skills, and the ability to manage multiple regulatory deadlines simultaneously.
• Readiness: Should be ready to travel to farmer location for verification and audit.

Perks and benefits

• Health Insurance
• Provident Fund (PF)
• Travel Reimbursement