OSA (Facilities Coordination)

We are looking for a dependable Office Services Associate to support daily workplace operations for a client site in Texas. This contract position focuses on copy and document production, mail handling, and general back-office support while also assisting with front-of-house, facilities, and administrative tasks as needed. The ideal candidate is organized, service-oriented, and comfortable working in a fast-paced, detail-focused environment where accuracy, timeliness, and discretion are essential.

Responsibilities:

• Record incoming assignments accurately and confirm all required job details before starting work.

• Complete reprographics, scanning, mail distribution, and intake activities in line with site procedures and service expectations.

• Organize production flow to ensure requests are processed in the correct sequence and delivered within committed timeframes.

• Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed.

• Inspect completed work for quality and consistency, including reviewing individual output and supporting team accuracy when appropriate.

• Resolve routine equipment issues and replenish paper, toner, and other materials to keep operations running smoothly.

• Handle documents, packages, and supplies safely, including regular lifting of materials up to 50 pounds.

• Follow company and client workplace policies while using equipment and resources responsibly and efficiently.

• High school diploma or equivalent required.

• At least 1 year of office services or back-office support experience, preferably in a legal, financial, or large corporate setting.

• Working knowledge of copy, scanning, mailroom, and document handling processes.

• Strong customer service and communication skills with the ability to build positive working relationships.

• Excellent organization, attention to detail, and ability to manage multiple deadlines in a fast-paced environment.

• Ability to handle confidential information with discretion and make sound decisions within established guidelines.

• Comfortable working collaboratively with diverse teams and knowing when to escalate issues to leadership.

• Ability to remain on your feet for extended periods and work overtime when needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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