OSH Coordinator / HSE Administrator & Document Controller

About the role

Provide administrative support to the QEHS Department and assist in daily QEHS activities, meetings, training, audits and inspections. Maintain, update and control QEHS documents, procedures, forms, checklists, registers and records in accordance with the company's document control system.

[Have Experience In Occupational Health Safety & Environmental] [Minimum 1 Year]

Key responsibilities

• Maintain the Master Document List, including document revision, distribution, withdrawal, filing and archiving
• Assist in maintaining documentation and records for ISO 9001, ISO 14001 and ISO 45001 requirements, including internal, external and customer audits
• Maintain the QEHS Training Matrix and monitor planned versus completed training, employee attendance, certificates and competency records
• Maintain the Competency Register and monitor competency requirements and expiry dates for forklift operators, riggers, scaffolders, first aiders, emergency responders and other competent personnel
• Coordinate refresher training, certification renewals and other competency-related requirements before expiry
• Maintain and monitor CIDB registrations, licences, permits, certifications and other QEHS-related statutory records, including renewal due dates
• Maintain and update the QEHS Incident Register, including incidents, near misses and property damage cases, and assist with tracking related actions
• Maintain and update vehicle and equipment compliance records, including preventive maintenance, servicing, repairs, inspections, certification, insurance, road tax and other applicable documentation
• Maintain PPE records, including stock, issuance, replacement and related documentation, and liaise with suppliers for PPE, safety equipment and QEHS requirements
• Prepare and maintain QEHS reports, statistics, trackers, correspondence and document submissions, ensuring information is accurate, updated and readily retrievable

About you

• Diploma or Certificate in Occupational Safety & Health, Environmental, Business Administration, Document Control or related field
• 1–2 years of experience in QEHS administration, document control, HSE administration or similar role (advantageous)
• Good knowledge of Microsoft Office, especially Excel and Word
• Good documentation, filing and record-keeping skills
• Able to maintain trackers and follow up on expiry dates, renewals and outstanding actions
• Good communication and coordination skills
• Able to work independently and manage multiple administrative tasks
• Organised, detail-oriented and willing to learn
• Experience in ISO 9001 / ISO 14001 / ISO 45001 documentation (added advantage)
• Experience with CIDB, training/competency records, vehicle maintenance records or safety documentation (added advantage)