Outbound Logistics Associate

OVERALL MANDATES

The Outbound Logistics Associate is responsible for creating Delivery Receipts and Sales Invoices for all outbound deliveries. He/she will ensure all Finished Goods delivered have corresponding accurate invoices, quantities, and related records. He/she is also responsible for overseeing the actual loading of trucks in the loading area and monitoring deliveries up to the receipt of the Customers. He/she will work with close coordination with his/her supervisor to be able to meet customer requirements and to ensure continuous warehouse operations.

KEY DUTIES & RESPONSIBILITIES

·         Allocation of stocks per Customer based on the available Finished Goods inventory and shipment date reflected in the Sales Order.

·         In charge of Load and Route Planning of Sales orders per delivery date.

·         Provide a schedule to 3rd Party Logistics Provider and secure booking of trucks and containers for Luzon, Visayas, and Mindanao

·         Prepares a Picklist per truckload to be used by FG Custodian in preparation for outbound deliveries both for Local and Export Customers.

·         In charge of stock allocation for Customer’s cross docking warehouses, preparation of packing list, Advance Shipment Notice sending, and pallet label preparation.

·         Generates Shipment Allocation through Item Fulfillment.

·         Generates Delivery Receipts and Sales Invoices through the ERP system.

·         Preparation of Outbound Documents per truck i. e. Sales Invoice, Delivery Receipts, COA, Packing list, and Purchase Order.

·         Prepare and hand over to the Delivery Personnel all the accomplished documents relative to the delivery process including the trip ticket as an attachment for the Billing.

·         Update Outbound Delivery Monitoring which includes encoding of Time in and Time out of the truck in the warehouse and actual arrival date and time in the Customer.

·         Oversee the Warehouse Operations during the night shift.

·         Validation and transmittal of POD (Proof of deliveries) submitted by the trucker.

·         In charge of shipment monitoring and coordination of delivery status to the Sales and Finance Team.

·         Consolidates Visayas and Mindanao Sailing Schedule

·         Prepares Daily Outbound Truck Report.

·         Update Finished Goods Ageing Report and Stock Monitoring.

·         Processing and Item allocation of Gift Pack Request Form at ERP system

·         Prepare a picklist and process an Item Allocation of Transfer Order (TO) of the Company Store.