Outbound Logistics Executive

Purpose of the Role

Loopworm turns silkworm pupae into LoopMeal and LoopOil, and none of it earns anything until it reaches a shrimp feed mill in Andhra or a distributor in Tokyo on time, in full, with paperwork that clears the first time. This role owns that: the outbound half of the plant's material flow, from a sales order landing to proof of delivery closing the loop. A parallel role owns inbound and stores; together you hold one clean, reconciled stock position for the plant. If you like a job where the truck either leaves on time or it doesn't, and you're the one who makes it leave this is built for you.

What You'll Own

• Dispatch planning & order fulfilment — Convert sales orders and customer delivery schedules into a daily dispatch plan; coordinate with Production and Stores on finished goods readiness, packing and batch allocation; confirm dispatch dates back to the sales team and flag a shortfall before the customer discovers it.
• Loading & outward movement — Supervise picking, weighment, loading and sealing; verify quantity, batch, packing condition and labelling against the invoice before a vehicle leaves; allow gate-out only against complete documentation.
• Transport & freight management — Arrange vehicles and containers, plan routes and multi-drop loads, negotiate freight rates and build a reliable transporter base; track vehicle placement against plan and drive down freight cost per MT without losing reliability.
• Export dispatch & documentation — Coordinate container stuffing, CHA and freight forwarder liaison; prepare and verify commercial invoice, packing list, certificate of origin, phytosanitary or health certificates, COA and shipping bill; track shipments to port and onward to the customer, and follow up on export payment documentation.
• Customer delivery & complaints — Track in-transit consignments, keep customers and the sales team informed on ETA, secure proof of delivery, and close short-supply, damage and delay complaints with a documented root cause and corrective action.
• Sample dispatch — Manage domestic and international sample courier — correct grade, quantity, labelling, COA and documentation — and maintain a sample dispatch register with follow-up status for sales.
• FG stock & reconciliation — Hold an accurate finished goods position from dispatch through to delivery; reconcile dispatch quantities against invoices, stock records and production output. Physical stock verification and inventory reconciliation are jointly owned with the Stores & Inbound Executive.
• ERP, documents & MIS — Post same-day entries for sales invoices, delivery challans, e-way bills, stock transfers and dispatch transactions. Keep LRs, PODs, weighment slips, invoices and export documents filed and retrievable. Publish daily dispatch status, weekly on-time-in-full and freight reports, and monthly dispatch and freight-cost MIS. Support GST, statutory, feed-safety and customer audits with lot-to-batch traceability.
• Compliance & safety — Ensure e-way bill and transporter documentation compliance, vehicle fitness and hygiene checks for food-grade loads, safe loading practice and 5S discipline at the dispatch bay.

What We're Looking For

• Graduate in any discipline (B.Com, B.Sc., BBA/BBM) or a Diploma/Degree in Engineering
• 5–8 years in dispatch, logistics, distribution or supply chain roles, with at least 3 years in a manufacturing plant
• Experience in food, feed, edible oil, agri-processing, FMCG, or process manufacturing where despatch is batch-traceable and QC-released
• Hands-on export documentation and CHA/freight forwarder coordination — you have prepared and checked the documents yourself
• Hands-on ERP or Tally experience — personally posting invoices, delivery challans, e-way bills, and stock transfers
• Strong Excel skills — pivot tables, lookups, and building a freight or dispatch reconciliation unaided
• Transporter negotiation and freight rate benchmarking
• Experience supervising contract loading labour
• Valid driving license (LMV, and HMV preferred) — this role is on the loading bay and at transporter yards, not behind a desk
• Working proficiency in English and Kannada; working knowledge of Telugu is a strong plus given the customer base in Andhra Pradesh
• Comfortable with periodic travel to the port, CHA/freight-forwarder offices in Bengaluru, and customer sites as needed
• Notice period: immediate to 30 days preferred
• Preferred: IIMM/CII/CSCP or export-import certification; ERP rollout exposure; familiarity with GST, e-way bills, Incoterms and export payment documentation
• 6 days a week on a general shift (indicative 9:30 AM – 6:30 PM), with flexibility built in around month-end closing and peak dispatch days, so you know when the pace picks up and when it settles

Skills & Competencies

• Delivery under pressure — keeps the load moving when the customer, the transporter, and production all want different things
• Documentation precision — a wrong export document costs days at the port, not minutes
• Commercial instinct — negotiates freight hard and tracks cost per MT, without trading away reliability
• Coordination — Sales, Production, Stores, Quality, and Finance all depend on this role daily
• Ownership — escalates early and follows through to closure, never leaves a consignment untracked or a claim unsettled

What's in it for You

• Real financial security — PF, ESI/insurance, and other benefits as per company policy, so you're covered beyond just the paycheck
• Travel taken care of — company travel policy covers you, so field/site visits don't come out of your pocket

How We Work at Loopworm

• Freedom and responsibility — we tell you the outcome and the constraints, then get out of your way. No micromanagement. You own the result.
• Honesty over comfort — bad news should travel fast. We'd rather hear about a problem the day it happens than a polished story a month later.
• Numbers, not opinions — decisions are made on data; bring the arithmetic with your proposal