Overseas Purchasing Supervisor

Job Responsibilities

1. International Procurement Management

   • Plan and manage overseas purchasing of products, spare parts, machinery, and services in line with sales and inventory requirements.
   • Manage the end-to-end procurement and import process, including sourcing, quotation, ordering, shipping, customs clearance, and claims.

2. Cost Optimization & Negotiation

   • Analyze cost structures and negotiate price, payment terms, credit terms, warranty, and other commercial conditions with overseas suppliers.
   • Identify cost-saving opportunities and maintain competitive purchasing costs.

3. Supplier Management

   • Source, qualify, and develop new suppliers, especially factories in China.
   • Manage supplier relationships and evaluate performance in terms of Quality, Cost, Delivery, and Service.
   • Develop alternative/backup suppliers for key products.

4. Import & Logistics Management

   • Coordinate with Freight Forwarders, Shipping Agents, and Customs Brokers.
   • Ensure accurate import documentation, including Invoice, Packing List, B/L, C/O, and related documents.
   • Manage FCL/LCL shipments and resolve issues such as delayed delivery, damaged goods, and quality claims.

5. Cross-Functional Collaboration

   • Work closely with Sales, Engineering, Warehouse, Logistics, and Finance to ensure purchasing and inventory meet business requirements.
   • Translate technical specifications into clear purchasing and commercial requirements.

6. Team Leadership & Strategic Procurement

   • Lead and develop the purchasing team to achieve procurement KPIs.
   • Drive continuous improvement in cost, supplier performance, inventory, and procurement processes.

Educational Qualifications

• Bachelor’s degree or higher in International Trade, Business Administration, Chinese/English for Business Communication, or a related field.
• Relevant fields may include Business Management, Supply Chain Management, or other related disciplines.

Language Requirements

• Fluent in Chinese and English in speaking, listening, reading, and writing at a Business Level.
• English: TOEIC score of 600–700+ or equivalent Working Level proficiency.
• Chinese: HSK Level 5 with a score of 210+, or HSK Level 6 with intermediate-level HSKK certification.

Required Work Experience

1. Minimum 7 years of experience in international purchasing, including at least 3 years at Senior level.
2. Must have direct experience communicating and negotiating with factories/suppliers in China.
3. Strong knowledge and expertise in Incoterms, L/C (Letter of Credit), T/T (Telegraphic Transfer), import procedures, as well as international trade regulations and international sales/purchase contracts.
4. Experience in factory audits and/or business negotiations at industrial trade exhibitions in China.
5. Experience handling product quality claims (Quality Claims) and international transportation insurance claims.
6. 3–5 years of experience in international purchasing or import/shipping operations involving General Industrial Goods and Material Handling Equipment (MHE).
7. Experience managing freight forwarders, container bookings (FCL/LCL), and customs clearance procedures.
8. Ability to read and understand technical drawings and product specifications (Technical Drawing & Specification Reading) will be considered an advantage.