P-Card Administrator

Description

Title: Purchase Card Administrator

Position Number: 0081004

Hiring Unit: VP for Budget and Finance/Office of Procurement Management

Location: Manoa Campus

Date Posted: October 20, 2026

Closing Date: November 3, 2026; 11:59PM HST

Salary: salary schedules and placement information

Additional Salary Information: PBB, minimum $5,640/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions: Pending position clearance

Duties and Responsibilities

• • Provides strategic leadership, direction and management of the University of Hawai`i Purchasing Card (P-Card) Program system-wide.
• • Prepares, develops, implements and administers all policies and procedures necessary for the system-wide P-Card Program to be compliant with industry best practices and other applicable state and federal laws, rules, regulations and University policies and procedures.
• • Supervises and oversees the provision of financial, contract, procurement, business analyses and administrative support for the development and implementation of the University P-Card Program.
• • Serves as the University liaison and representative of the P-Card program with all internal and external constituency groups, including but not limited to, individual P-Card holders, fiscal personnel, auditors, and University executives and managers.
• • Works directly with all internal and external stakeholders to ensure the P-Card program provides a balanced approach to timely support the P-Card needs of customers with industry best practices and compliance with applicable federal and state laws, rules, regulations, and other University policies and procedures.
• • Develops and ensures University internal control policies, procedures and mechanisms to prevent or detect inappropriate use of non-compliance with University P-Card policies and procedures, including audit-type activities and review and reconciliation of cardholder statements.
• • Communicates closely with all internal and external stakeholders and customers regarding updates, amendments, or changes to the P-Card program.
• • Ensures positive, responsible, and courteous services is provided to all internal and external customers.
• • Develops and conducts regular training of all P-Card holders, fiscal officers and appropriate University executive and managerial employees, faculty, and staff on the P-Card program to ensure compliance and efficiency of P-Card transactions.

• Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned.

• Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested.

• Responsible for coordinating and processing applications, receiving and distributing cards and maintaining records.

• Responds to inquiries from field and central office personnel relating to Purchasing Cards. Serves as liaison between the University and Purchasing Card issuer to resolve cardholder problems and disputes.

• Continuously analyzes data and transactions to determine whether processes can be improved or bettered to ensure greater compliance or efficiency of transactions.

• Develops regular reports that accurately and holistically portray the nature and volume of transactions through criteria and metrics that are identified as industry standards and/or relevant and meaningful to executives.

• Manages and maintains the P-Card Website, Newsletter and related communication lists.

• Other duties as assigned

• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in Economics, Business Administration, Public Administration, or related field and 3 years of progressively responsible professional experience with responsibilities for fiscal and/or procurement related experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or procurement as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or procurement.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications

• Functional knowledge of WordPress content management system and HTML, PHP and CSS.

• Administrative experience in a college or university, a governmental agency or a large private organization with specialization in procurement, P-Card or related areas.

• Knowledge of administrative policies and procedures typical of an institutional of higher education.

To Apply: . Applicant must submit the following: (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) the names and contact information (telephone number and email addresses) of at least three professional references; and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (11/09/2026) to email copies of your transcripts to [email protected]. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries:

Jenna Lam, 808-956-2880, [email protected]

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/