PA & Administrative Assistant

Job Title: PA & Administrative Assistant

Location: Bangkok, Thailand

Reports To: President & CEO, CCO and CFOO

About the role

We are looking for a proactive, detail-oriented, and highly organized PA & Administrative Assistant to provide executive support to the company’s senior management while ensuring the smooth day-to-day operation of the office.

The role will be responsible for a combination of Personal Assistant, Office Administration, and HR Administration duties. The ideal candidate should possess strong communication and coordination skills, excellent attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities effectively.

Key Responsibilities

1. Personal Assistant (PA)

• Manage and coordinate calendars and schedules for C-level executives, including meetings, conferences, appointments, and informal meetings as required.

• Coordinate appointments and other business activities and arrange domestic and international travel, accommodation, transportation, and related logistics.

• Provide administrative and coordination support to the President & CEO, CCO, and CFOO as required.

• Prepare and coordinate meeting arrangements, documents, agendas, and other relevant materials when required.

• Provide support and assistance to the company’s international guests and business visitors.

• Coordinate with Marubeni Thailand, Banpu NEXT, Fuyo Thai, and other business partners as required.

• Handle sensitive and confidential information with appropriate discretion.

2. Administrative Assistant

• Provide administrative support to Accounting, HR, and other back-office functions as required.

• Perform general office administration duties, including filing, copying, scanning, document preparation, and correspondence.

• Prepare and process administrative documents, purchase orders, applications for entertainment expenses, and other internal documentation.

• Coordinate the purchasing of office supplies, equipment, and other necessary items while considering budgetary requirements.

• Manage office supplies and monitor inventory to ensure adequate availability.

• Maintain internal filing systems and ensure accurate and organized recordkeeping.

• Coordinate with cleaning staff, vendors, building management and other service providers to maintain office facilities and address day-to-day administrative matters.

• Coordinate the use and scheduling of company vehicle, drivers and maintain relevant usage records.

• Support the organization of company meetings, activities, events, and other internal functions.

• Review existing office administration processes and recommend practical improvements to enhance efficiency and effectiveness.

3. HR Administration

• Maintain employee attendance records, including clock-in and clock-out times, and follow up with employees on missing or inaccurate entries.

• Coordinate employee registration, updates, and termination processes with the Social Security Office, including preparation and submission of required documents.

• Maintain and update employee information relating to Social Security and ensure that relevant employee records are accurate and up to date.

• Coordinate group insurance, including employee enrollment, changes, termination, claims documentation, and communication with insurance providers or brokers.

• Administer and coordinate employee welfare and benefits, including health-related benefits, allowances, company welfare programs, and other employee benefits as applicable.

• Support employee onboarding and offboarding, including preparation and collection of required documents, coordination of company assets, employee benefits and other related administrative processes.

• Support other HR and general administrative activities assigned by management.

Qualifications and Personal Attributes

• Bachelor’s Degree in Business Administration, Human Resources, Arts, Communication, or a related field.

• Good command of English, both written and spoken, with the ability to communicate effectively in a professional environment.

• Previous experience in Personal Assistant, Office Administration, HR Administration, or a related role is preferred.

• Basic knowledge of Thai Social Security, employee benefits, group insurance, and general HR administration is an advantage.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Problem Solver: Proactive in identifying challenges and developing practical and timely solutions.

• Adaptable & Agile: Comfortable working in a fast-paced and evolving environment typical of the e-mobility sector.

• Organized & Reliable: Able to manage multiple priorities, schedules, and deadlines with a strong sense of ownership and accountability.

• Service-Minded: Demonstrates a positive, professional, and helpful attitude when supporting executives, employees, guests, and business partners.

• Confidential & Trustworthy: Able to handle sensitive executive, employee, and company information with discretion and professionalism.

Benefits

• Competitive salary and an annual bonus.

• Comprehensive health and employee benefits, where applicable.

• Group insurance and company welfare benefits in accordance with company policy.

• Opportunity to work closely with senior management and gain exposure to different areas of the business.

• Opportunity to be part of an exciting, mission-driven company operating in the growing emobility industry.

CV or resume with a recent photo is appreciated.

Office Location

JLK Tower, Khlong Toei Nuea, Watthana, Bangkok 10110 (Next to BTS Nana)