PA and Bookings Administration & Office Support

Previous experience in the building industry will be highly regarded

Are you an experienced and friendly Personal Assistant or Bookings Administrator who enjoys variety, autonomy, and taking ownership?

 This is a great opportunity to support the organisation with our installation and fabrication areas while working directly with management on day-to-day internal business operations.

The position offers a genuine split between scheduling our installation teams and liasing with senior office staff , lead generation and assisting management with day to day tasks.

The Company:

Custom Windows is a dynamic quality aluminium windows and Doors company specialising in the design, manufacture and installation of aluminium windows and doors for a wide range of projects to the Residential, building, commercial and mining industries.

With over 60 staff across our 2 large factories, we offer a stable and long-term position for a person who is driven, accurate and willing to learn & improve and grow through the business

The Role: PA - Bookings assistant and Office Support.

This role is flexible for the right candidate (20-25 hours per week Part time)

Your Daily Duties:

·        Managing business meetings, client bookings, calendars and reminders

·        Preparing documents and other administrative material

·        Maintaining office filing, document management and archiving systems

·        Updating office IT systems.

·        Managing the installation team, liaising with clients, Booking calendars.

·        Working closely with fabrication and production team leaders to ensure installation or delivery materials are ready on the booked or requested day.

·        Working with Accounts team to ensure payments schedules and installations are invoiced appropriately.

·        Completing occasional personal errands and ad hoc duties

The successful applicant must have:

• This role requires a highly organised person,

• Great communication and learning ability.

• Ability to problem solve and take instruction well.

• A current valid driver’s licence

• Not be afraid to answer calls, cold call or talk with customers F2F.

Note: References from your most recent role will be required - Someone with this proven experience will be the ideal candidate.

What we offer you:

You will be initially mentored into the role and will have direct communication with management and senior staff for support as you learn the role and expectations.

• A friendly team environment
• Competitive Salary in a very stable, long-term business for the right person based on attitude, skill levels and willingness to Get the Job done Right.
• Opportunity to grow with the company,
• No Micromanagement - We respect and acknowledge our staff and their hard work.
• Staff and Family events – Where you can bring your family to an event organised by our company.

If you feel that you have the skillset for this role and want to work in our friendly and supportive fast paced business, email you resume to [email protected] or call on 0434134609 to discuss why you are the perfect person for the position!