总经理助理 PA

Job Responsibilities

• Schedule and Administrative Coordination
• Oversee the General Manager's schedule, including meetings, business trips, and business activities, ensuring no conflicts or omissions.
• Handle daily administrative affairs such as document circulation, approval, and reimbursement.
• Arrange business travel, including flights, hotels, transportation routes, and full-journey connections.
• Meeting and Document Management
• Prepare for senior management meetings, organize materials, record key points, resolutions, and responsible persons during meetings, and compile minutes afterward with follow-up and supervision.
• Draft key documents such as business analysis reports, meeting minutes, and senior management briefing materials.
• Review and archive various reports, contracts, and emails, and filter key information for the General Manager's decision-making reference.
• Cross-Department Coordination and Follow-Up
• Follow up on projects and tasks assigned by the General Manager, coordinate cross-departmental communication, and drive matters to completion.
• Coordinate relationships among internal departments, resolve buck-passing and bottlenecks, and save the General Manager time spent on disputes.
• Track the achievement of the company's business objectives and provide analysis and improvement suggestions.
• Information Filtering and Confidentiality
• All reports, plans, and requests submitted to the General Manager shall first be preliminarily reviewed by the Assistant to the General Manager, with key points summarized and risks flagged.
• Have access to the company's core business, finance, human resources, and the boss's personal affairs, and maintain strict confidentiality.

Education and Experience

• College diploma to bachelor's degree or above; majors such as Business Administration, Administrative Management, and Marketing are preferred.
• Junior positions may accept fresh graduates or candidates with 1–2 years of experience; senior positions usually require more than 5 years of experience as an Assistant to the General Manager in the manufacturing industry or the same industry.

Core Competencies

• Communication and coordination skills: efficiently connect with internal and external personnel and promote cross-departmental collaboration.
• Writing skills: able to independently complete meeting minutes, reports, and speeches.
• Business acumen: familiar with business reception etiquette and able to participate in social engagements and business negotiations.
• English ability: some positions require spoken English.

Soft Qualities

• Strong stress resistance and ability to adapt to a fast pace and temporary tasks.
• High perceptiveness, able to anticipate needs without waiting for instructions on everything.
• Good image and temperament, with solid professional conduct.

岗位职责

1. 日程与行政统筹

• 统筹总经理的日程安排，包括会议、出差、商务活动等，确保不冲突、不遗漏
• 负责文件流转、签批、报销等日常行政事务的处理
• 安排商务出行的机票、酒店、接送路线及全程衔接

2. 会议与文件管理

• 筹备高层会议，准备资料，会中记录重点、决议与责任人，会后整理纪要并跟进督办
• 撰写经营分析报告、会议纪要、高层汇报材料等关键文件
• 审核、归档各类报告、合同、邮件，筛选关键信息供总经理决策参考

3. 跨部门协调与督办

• 跟进总经理交办的项目与任务，协调跨部门沟通，推动事项落地
• 协调内部各部门关系，解决推诿与卡壳问题，帮总经理节省扯皮时间
• 跟踪公司经营目标达成情况，提供分析意见与改进建议

4. 信息过滤与保密

• 所有上报总经理的报表、方案、请示先由总助初审、提炼重点、标注风险
• 掌握公司核心业务、财务、人事及老板私人事务，严格保密

学历与经验

• 大专至本科以上学历，工商管理、行政管理、市场营销等相关专业优先
• 初级岗位可接受应届生或1-2年经验；高级岗位通常要求5年以上制造业/同行业总助经验

核心能力

• 沟通协调能力：高效对接内外部人员，推动跨部门协作
• 文字功底：能独立完成纪要、报告、发言稿撰写
• 商务素养：熟悉商务接待礼仪，能参与应酬与商务谈判
• 英语能力：部分岗位要求英语口语

软素质

• 抗压能力强，能适应快节奏与临时性任务
• 悟性高，能预判需求，无需事事等吩咐
• 形象气质佳，职业素养良好

职位类型：全职, 其他

薪资： RM3,000.00至RM6,000.00（每月 ）

Work Location: 现场办公