PA to Managing Director

Key Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage the Director's calendar, appointments, meetings and travel arrangements.
• Coordinate meetings, prepare agendas, meeting materials, minutes and follow-up actions.
• Prepare and organize reports, presentations, correspondence and business documents.
• Act as a key liaison between the Director and internal teams, clients, contractors, consultants and external stakeholders.
• Follow up on important tasks, deadlines and action items on behalf of the Director.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Assist in coordinating business meetings, site visits, corporate events and other activities.
• Monitor incoming emails, correspondence and requests, ensuring timely responses and follow-ups.
• Support the Director in day-to-day business operations and special projects as required.
• Perform other ad-hoc duties assigned by the Director.

Requirements

• Diploma or Bachelor's Degree in any related field.

• Minimum 6-8 years of experience as a Personal Assistant, Executive Assistant, Secretary or similar role.

• Experience supporting senior management or C-suite executives is highly preferred.

• Strong organisational, time-management and multitasking skills.

• Excellent written and verbal communication skills in English.

• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).

• Mature, discreet and trustworthy, with the ability to handle confidential information.

• Strong follow-up skills and ability to work independently in a fast-paced environment.

• Willingness to travel or attend meetings/site visits when required