PA/Administrative Assistant

Job Description: Executive Assistant to the Founder

Company: Tossin Pizza
Location: Gurugram, Haryana
Department: Founder's Office
Employment Type: Full-time
Reporting To: Founder

About Tossin Pizza

Tossin Pizza is a growing Indian QSR brand focused on delivering quality food and excellent customer experiences. We are expanding our presence across India and are looking for a dynamic and highly organised Executive Assistant to support the Founder in managing business priorities, executive operations and strategic initiatives.

Job Summary

We are seeking a proactive, detail-oriented and highly organised Executive Assistant to work directly with the Founder of Tossin Pizza. The candidate will be responsible for managing the Founder's schedule, coordinating with leadership teams, tracking business priorities and ensuring the timely execution of key assignments.

Key Responsibilities

1. Executive & Administrative Support

• Manage the Founder's calendar, appointments, meetings and daily schedule.
• Coordinate business meetings, travel arrangements and official engagements.
• Handle emails, correspondence and follow-ups on behalf of the Founder.
• Prepare meeting agendas, presentations, reports and official documents.
• Maintain confidentiality of sensitive business information.

2. Business Coordination

• Coordinate with senior management, department heads and regional teams.
• Follow up on key business decisions and ensure timely execution of action points.
• Act as a communication bridge between the Founder and internal departments.
• Track important assignments and provide regular progress updates.
• Facilitate coordination between HR, Operations, Finance, Marketing and Business Development.

3. Strategic & Operational Support

• Assist the Founder with business planning and strategic initiatives.
• Support new store openings (NSO), business expansion and other key projects.
• Prepare business reports, presentations and management updates.
• Monitor project timelines, deliverables and pending activities.
• Assist in identifying operational challenges and coordinating their resolution.

4. Project & Task Management

• Maintain trackers for ongoing projects, meetings and business priorities.
• Monitor deadlines and ensure timely follow-ups with relevant stakeholders.
• Organise leadership meetings, business reviews and management discussions.
• Support the execution of special projects assigned by the Founder.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management or a related field.
• MBA or postgraduate qualification will be an added advantage.
• 2–5 years of experience as an Executive Assistant, Management Coordinator or in a similar role.
• Experience in the QSR, hospitality, food and beverage or retail industry will be preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Excel, PowerPoint, Word and Google Workspace.
• Excellent coordination, follow-up and multitasking skills.
• Strong problem-solving and analytical abilities.
• High levels of professionalism, discretion and confidentiality.
• Ability to work in a fast-paced environment and manage multiple priorities.

Ideal Candidate Profile

The ideal candidate will be proactive, self-motivated and comfortable working directly with the Founder. They should have strong communication and interpersonal skills, demonstrate ownership of assigned responsibilities and be capable of managing confidential matters while ensuring smooth coordination across the organisation.

Interested candidates can share their updated CV at [email protected].

Pay: ₹36,000.00 - ₹40,000.00 per month

Benefits:

• Flexible schedule
• Food provided
• Paid sick time

Ability to commute/relocate:

• Gurugram, Haryana 122011: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person