Packaging Design Project Coordinator

About the Role

We are seeking a highly organized and detail-oriented Packaging Design Project Coordinator to support the end-to-end execution of packaging design and labeling projects across assigned brands and businesses. This role serves as a key liaison between Marketing, Design Agencies, Regulatory teams, and other stakeholders to ensure the timely and accurate delivery of packaging assets for print, digital, and e-commerce applications.

The successful candidate will drive project coordination through the Design-to-Delivery (D2D) process, ensuring seamless collaboration, accurate label information management, and flawless execution of packaging artwork projects.

Project Management & Coordination

• Manage end-to-end packaging design and artwork projects from initiation through final delivery.
• Coordinate project activities across Marketing teams, Design Agencies, and internal stakeholders to ensure deliverables are completed on time and within scope.
• Establish project timelines, identify key inputs and references, and monitor project progress throughout the workflow.
• Facilitate clear communication among cross-functional teams to align expectations, priorities, and milestones.

Packaging & Label Information Management

• Collect, organize, and disseminate packaging and label information required for project execution.
• Manage Label Information Specifications and/or SAP Labeling Records for assigned brands and businesses.
• Coordinate with relevant stakeholders to ensure completeness and accuracy of packaging content and assets.
• Maintain project templates, records, and documentation to support efficient execution and compliance.

Design Governance & Asset Management

• Ensure packaging designs adhere to established brand guidelines and standards.
• Escalate project briefs or design requests that conflict with brand requirements and governance principles.
• Support digital asset management activities, including archiving packaging master files and maintaining asset libraries within Digital Asset Management (DAM) systems.
• Ensure final artwork files and digital assets are properly stored, accessible, and compliant with organizational standards.

Continuous Improvement

• Contribute to ongoing enhancement of packaging workflows, tools, and processes.
• Participate in training programs and best-practice sharing initiatives related to packaging design and labeling systems.
• Support initiatives aimed at improving efficiency, quality, and first-time-right delivery of packaging projects.

Qualifications Required

• Minimum of 2 years of experience in an agency or in-house environment managing packaging design and/or artwork projects.
• Experience coordinating packaging projects from concept development through final artwork delivery to print production.
• Strong project management and stakeholder coordination skills.
• Excellent verbal and written communication skills.
• Understanding of digital file formats used in packaging artwork production.
• Bachelor's degree in:
  • Design
  • Communications
  • Chemistry
  • Pharmacy
  • Chemical Engineering
  • Packaging Engineering
  • Or a related field

Preferred

• Experience managing end-to-end packaging projects through CGI development.
• Knowledge of print production processes, printing technologies, and color management.
• Experience working with digital workflows, Digital Asset Management (DAM), and document management systems.
• Experience collaborating with Research & Development teams.
• Experience supporting highly regulated products and coordinating packaging requirements with regulatory stakeholders.