Panel Coordinator

E ngā iwi, e ngā karangatanga huri noa i te motu, tēnei te mihi atu ki a koutou katoa. He īnoi tēnei ki a koe. Tono mai ki tētahi tūnga ki te Kaunihera o Ōtautahi.

An exciting opportunity has arisen for an organised and relationship-focused professional to join our Three Waters team as a Panel Coordinator. In this pivotal role, you'll help ensure the smooth operation of our Three Waters HDM Panels, supporting the delivery of vital water infrastructure services that keep our communities connected and thriving. Based within a collaborative and high-performing team, you'll work alongside internal stakeholders, suppliers and contractors to drive consistency, governance excellence and continuous improvement across panel operations.

About the team | Ko te rōpū nei

The Three Waters team is responsible for the planning, delivery, operation and maintenance of Christchurch City Council's drinking water, wastewater and stormwater infrastructure. The team works across the full asset lifecycle, from strategic planning and investment through to project delivery, operations and asset management, helping ensure safe, reliable and sustainable water services for our community. Working closely with internal teams, contractors, consultants and stakeholders, the team plays a critical role in delivering significant operational and capital works programmes across Christchurch.

About the role | Ko te mahi nei

As Panel Coordinator, you will be responsible for the coordination and administration of the Three Waters HDM Panels, ensuring governance processes, supplier engagement and contract administration activities are delivered effectively and consistently.

Key responsibilities include:

• Coordinating HDM governance meetings, forums, workshops and reporting activities.
• Managing panel records, systems, documentation, workflows and SharePoint resources.
• Acting as a key liaison between Council and panel suppliers for contract communications and engagement.
• Supporting supplier performance monitoring, KPI reporting and health and safety compliance processes.
• Providing procurement guidance and support to internal stakeholders using panel arrangements.
• Maintaining accurate contract and governance documentation and ensuring information remains up to date and accessible.
• Building strong working relationships with suppliers, contractors, consultants and Council teams.
• Identifying opportunities to improve business processes, reporting and panel management practices.
• Supporting continuous improvement initiatives that drive efficiency, consistency and value for money.
• Analysing and interpreting supplier, contract and operational data to support informed decision-making and service improvements.

About you | Ko Koe Tēnei

You are highly organised, detail-oriented and thrive on building strong relationships. You enjoy coordinating multiple activities simultaneously and are confident working with a wide range of stakeholders to achieve positive outcomes.

To be successful in this role, you will bring:

• Experience in a coordination, administration, project support or contract management role.
• Strong relationship-building and stakeholder engagement skills.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Confidence working with systems, data and reporting to support informed decision-making.
• Strong written and verbal communication skills.
• A continuous improvement mindset and the initiative to identify opportunities to enhance processes and ways of working.
• Advanced Microsoft Office skills, including Excel, Word, Teams and SharePoint.
• A relevant tertiary qualification in business, project management, procurement, contract management or a related discipline, or equivalent practical experience.
• Experience within infrastructure, utilities, construction, asset management or local government environments would be advantageous.

What's in it for you? | He aha ngā hua ki a koe?

Working for Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors.

You'll also benefit from:

• Playing a key role in supporting the delivery of essential Three Waters infrastructure services.
• Exposure to a diverse range of stakeholders, suppliers, contractors and technical specialists.
• Opportunities to influence and improve business processes, systems and governance practices.
• Access to training programmes, workshops and professional development opportunities.
• Flexible working arrangements and a range of employee benefits.
• A collaborative and supportive team environment.

Through collaboration, innovation and a strong commitment to community outcomes, you'll have the opportunity to make a meaningful contribution while continuing to develop your career.

Additional Information | Ko ētahi atu kōrero

• Hours of work: 37.5-40 hours per week
• Position: Permanent, Full-time
• Location: Te Hononga Civic Offices, 53 Hereford Street Christchurch
• Salary: $74,394 - $82,660 per annum based on a 40 hour week.
• Applications close: 19/10/26

At Christchurch City Council, we are committed to creating a diverse, inclusive and authentic workplace. If you're excited about this opportunity but don't meet every requirement listed, we still encourage you to apply.

To view the position description in full, click here

Applications will be reviewed as they are received, and interviews may take place prior to the close date. This means we reserve the right to close a job ad before the advertised close date.