Paralegal Assistant

We are looking for a motivated Paralegal Assistant to join a legal team in Middleton, WI and provide administrative and case support for patent-related matters. This position combines day-to-day office coordination with specialized assistance for U.S. and international patent filings, offering an excellent opportunity for someone interested in building a career in intellectual property. The ideal candidate is organized, dependable, and comfortable managing detailed work while partnering closely with paralegals and attorneys.

Responsibilities :

• Support the legal department with daily administrative activities, document handling, and general office coordination.

• Prepare, submit, and track documents associated with patent prosecution matters for both domestic and international filings.

• Research patent information using the Patent Center and other legal or regulatory resources to support ongoing matters.

• Open new files, organize electronic records, and maintain accurate case information throughout each stage of the filing process.

• Communicate with internal stakeholders and clients by sending status updates, reports, and deadline notifications with a high degree of accuracy.

• Apply established patent procedures and filing requirements while working under the guidance of supervising paralegals and attorneys.

• Participate in training and career development activities to expand knowledge of patent practices and legal updates.

• Contribute to special assignments and additional projects as needed while managing multiple priorities effectively.

• Experience with office administration and the ability to manage multiple tasks in a structured, organized manner.

• Strong verbal and written communication skills for effective interaction with colleagues and clients.

• Excellent attention to detail and a consistent focus on accuracy when preparing and reviewing legal documents.

• Ability to prioritize work, meet deadlines, and maintain dependable attendance and punctuality.

• Willingness to learn patent procedures and develop expertise through hands-on training and formal instruction.

• Comfort working both independently and collaboratively in a legal support environment.

• Proficiency with standard business software and electronic file management systems.

Salary & Benefits:

• $45-55K depending on experience
• Comprehensive employee benefits package that includes health, dental, and vision insurance, a 401(k) plan with company match, and paid time off.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job and candidate matches faster.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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