Paralegal

Description

Who We Are

Join White Lodging — a hospitality company developing and operating award-winning, premium-brand hotels, rooftop bars, and restaurants in top U.S. cities. We know that the hospitality business, like life, is about how you make people feel. With a growing portfolio of premium brands across the country's best markets, White Lodging offers a dynamic environment where talent thrives and careers are built.

We are seeking a Full Time Paralegal to support our in-house legal team at White Lodging's corporate headquarters in Merrillville, IN. In this hybrid paralegal role — three days per week in office, two days remote — you will assist with transactional matters, corporate governance, liquor licensing, contract management, and legal entity administration across a dynamic hospitality and real estate portfolio. The ideal candidate has 1–3 years of paralegal or legal administrative experience, a Paralegal Certification or degree preferred, and experience with contracts and transactional documentation. This is an outstanding opportunity for a detail-oriented legal professional looking to grow their career in a fast-paced corporate legal environment within the hospitality and real estate industry.

What You'll Do

Operational

• In collaboration with the Senior Paralegal, manage operations inquiries and requests with respect to liquor licenses
• Management of legal correspondence
• Manage all administrative responsibilities of the legal department
• Assist in invoice approval and processing for outside counsel
• Download and route court filings, subpoenas, and pleadings
• Draft and proofread correspondence and legal documents
• Assist with ownership and management transitions

Corporate

• Draft and prepare minutes, consents, stock certificates, stock/membership interest transfer agreements, annual reports, state qualification applications, and other basic corporate documents
• Assist in the preparation, compilation, and delivery of Board of Directors materials
• Manage execution of documentation related to legal entity changes

Transactional

• Assist the legal, development, and finance groups on diligence and execution of transactions and documentation, including joint venture investments, land acquisition, leaseholds, construction, financing, re-financings, management, and franchise transactions
• Transactional responsibilities include due diligence production and/or review, assisting with data room setup, preparing signature pages, tracking required signatures and approvals; post-closing responsibilities include preparing closing volumes and updating corporate records
• Project management and cross-functional collaboration with internal and external teams to execute transactions

Other

• Maintain a document management system for legal entities, operating/investment agreements, real estate ownership documents, financing documents, franchise agreements, management agreements, and other transactions
• Assist and support lawyers and paralegals with their work as needed
• Manage records, projects, and calendars to make sure everything functions smoothly
• Communicate, manage, and process data with various other external and internal sources (e.g. outside counsel, HR, payroll, tax, operations, etc.)
• Participate in special projects and/or programs as requested by the General Counsel

What You'll Bring

• Paralegal Certification or degree preferred
• 1–3 years of previous paralegal or legal administrative support experience, with a focus on development/transactional matters
• Experience with contracts and transactional documentation preferred
• Ability to handle multiple projects, prioritize higher value work, handle deadline pressures, and sensitive information
• Ability to maintain client confidentiality and privacy
• High level of proficiency in database applications, as well as Outlook, Word, and Excel
• Excellent organizational, drafting, and communication skills
• Must be comfortable working independently in a fast-paced environment and also as part of a team, demonstrating reliability, strong work ethic, collaboration, and cooperation
• Strong attention to detail and follow-through
• Intellectually curious and adaptable to change
• Previous experience working in the hospitality or real estate industry is a plus
• This is a hybrid role — three days per week required in our Merrillville corporate office and two days remote — offering the structure of an in-person collaborative environment alongside the flexibility of a hybrid work schedule

What You Can Look Forward To

• DailyPay
• Day 1 Medical, Dental, and Vision insurance
• Vacation/Paid Time Off (PTO) with rollover
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Hostcare Resources healthcare concierge
• Leadership development
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.