Paralegal

The Paralegal provides essential legal and administrative support to the Legal Department by assisting in the preparation, formatting, and processing of legal documents; organizing files; coordinating with internal departments; and supporting the day-to-day operations of the office. The Paralegal ensures accuracy, compliance, and timeliness in delivering legal assistance and plays a key role in facilitating workflow between the Legal Team and other units.

A. Legal Documentation Preparation and Management

• Draft and review MOA, contracts, and other legal documents.
• Encode and track document revisions and approvals.
• Ensure legal templates are properly used and updated as instructed.
• Process notarization and route documents for appropriate signature.
• Handle printing, scanning, and uploading of legal files.
• Ensure accuracy, completeness, and timely organization of all legal documents, including drafting, editing, and filing.

B. Legal Research Support

• Conduct thorough and accurate legal research, summarize findings, and provide relevant information to attorneys.

C. File Management and Legal Organization

Organize and maintain physical and digital legal records.

• Manage case files, track deadlines, prepare for hearings and trials, and maintain communication with lawyers and persons involved.
• Label, log, and archive finalized legal documents in an orderly and secure system.
• Retrieve requested legal documents in a timely and accurate manner.
• Monitor document control protocols and retention schedules.
• Assist in updating legal databases and trackers for contracts and case files.

D. Coordination and Inter-Departmental Support

• Liaise with other departments to follow up on legal requirements or document routing.
• Coordinate with Legal Assistants and departments on deadlines and submission status.
• Respond to internal requests for document copies, updates, or clarifications.
• Help ensure smooth communication between Legal and implementing offices.

E. Compliance and Case Support

• Assist in gathering supporting documents for legal opinions, board matters, and investigations.
• Prepare simple case summaries, checklists, and matrices for review.
• Support tracking of demand letters, administrative complaints, and legal correspondence.
• Help monitor deadlines and action items related to compliance or legal risks.

Qualifications:

• Graduate of Bachelor of Laws, Legal Management, Political Science, or other legal or pre-law courses.

• Minimum 1–2 years of experience in a paralegal, legal assistant, or compliance role.

• Preferably with exposure to non-profit, humanitarian, or development work.

• Experience in legal drafting, formatting and legal procedures, supporting litigation or administrative cases.

• Knowledge in handling confidential documents and legal filing systems.

All staff shall agree to abide by the philosophy and principles of the Philippines Red Cross, in particular, the 7 Fundamental principles: Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, & Universality.