Paralegal

About us

At A.S.E.H. Property Services our expert team provides strategic oversight, operational efficiency, and strict attention to detail that drives performance and protects long-term asset value focused on growing our diverse property portfolio.

About the role

We are seeking a dedicated and organised Paralegal to join our team at our Hawthorn VIC office on a full-time basis. In this role, you will play a crucial part in supporting our legal team by providing essential administrative and substantive legal support to the Head of Property and the General Counsel. As a Paralegal, you will be responsible for assisting with various property law matters, ensuring that cases progress smoothly and efficiently. This position offers the opportunity to develop your legal career whilst working with experienced professionals in a supportive environment.

Key responsibilities

• Providing administrative support to the Head of Property and General Counsel, including managing case files, scheduling settlements & maintaining accurate records

• Coordinating conveyancing transactions with external lawyers & conveyancers & with internal stakeholders to ensure matters progress & settle on time

• Assisting with property law matters, including contract review, due diligence and title searches

• Managing document control, including Power of Attorney, certification of documents, safe storage of documents and document registers

• Assisting with preparation of documentation relating to compulsory acquisition, notices of breach, Environmental Protection Authority (EPA), other regulators & other property matters

• Invoice and financial administration of invoices relating to property & legal matters through approval & payment

• Preparing regular and ad hoc reports as directed by the Head of Property and General Counsel

• Maintaining confidentiality and adhering to professional and ethical standards

What we're looking for

• Certificate IV or Diploma in Legal Studies/Paralegal Studies (or working towards) or equivalent experience in paralegal or legal support role

• Strong written and verbal communication skills, with the ability to draft clear and concise legal documents

• Excellent organisational and time management abilities, with keen attention to detail

• Demonstrated experience, ideally gained in-house, in supporting property, conveyancing or leasing matters in a law firm or corporate property/legal environment

• Sound understanding of the conveyancing and property settlement process

• The ability to manage multiple tasks and prioritise workload effectively

• High level of discretion, integrity and confidentiality

• Experience using property title search platforms (eg; InfoTrack, Landata) and PEXA is advantageous

• Intermediate to advanced skills in Microsoft Office

What we offer

This is a fast paced and dynamic organisation where you will gain exposure to a diverse range of property and property related transactions. We offer competitive remuneration commensurate with experience, opportunities for professional development and career progression within a growing organisation. We provide a collaborative environment where your contributions are recognised and valued.

Apply now

If you’re ready to bring your expertise to a high-performing team and play a key role in driving the success of a dynamic business, we encourage you to submit your application, including your CV and a cover letter detailing your relevant experience. Please send your application to A.S.E.H. Property Services Pty Ltd. We look forward to hearing from you.